Construction Billing & AP Specialist

Dollar Tree; Chesapeake (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Employee Assistance Program

Retirement plans with matching

Employee Stock Purchase Program

Educational Assistance

PerkSpot discount platform

Job summary

Dollar Tree is seeking a detail-oriented Billing Assistant at our corporate office in Chesapeake, VA. You will support the Construction team by verifying contractor and vendor invoices, maintaining PO records, and assisting with project cost reporting.

You will serve as a primary contact for billing inquiries and help resolve payment issues. You will participate in monthly and quarterly reporting, track construction costs, and help maintain accurate financial records.

Qualifications

• High school diploma or GED equivalent.
• Experience with accounts payable, billing, accounting support, or administrative functions.
• Knowledge of basic accounting principles and procedures.
• Minimum typing speed of 45 words per minute.
• Strong attention to detail and accuracy.
• Excellent organizational and prioritization skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Excellent customer service and telephone skills.
• Proficiency in Microsoft Word, Excel, and web-based applications.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving and follow-up skills.

Responsibilities

• Process contractor agreements and supporting billing documentation.
• Audit project payment requests and contractor final billing packages for accuracy and completeness.
• Research and resolve vendor invoice discrepancies and payment-related issues.
• Serve as a primary contact for vendors and contractors regarding billing inquiries.
• Coordinate with internal teams and external partners to resolve invoice and payment concerns.
• Ensure timely and accurate processing of construction-related invoices.
• Assist with updating purchase orders based on approved change orders throughout the construction process.
• Monitor purchase orders and verify supporting documentation.
• Close purchase orders upon receipt and processing of final invoices.
• Support periodic reviews and cleanup of purchase order records.
• Assist with tracking construction costs and project-related expenditures.
• Help maintain accurate financial records to support department operations.
• Assist with monthly, period-end, and quarterly reporting activities.
• Support construction allowance reimbursement documentation and related reporting.
• Create and maintain reports for Construction leadership and business partners.
• Scan, organize, and maintain construction files and project documentation.
• Complete special projects and miscellaneous departmental assignments as needed.
• Support process improvements that enhance efficiency and accuracy.

Skills

Attention to detail

Organizational skills

Customer service mindset

Accounts payable

Billing

Typing speed

Microsoft Excel

Word and web apps

Independent and team work

Communication skills

Education

High school diploma or GED

Tools

Lawson or similar financial systems

Job description

Dollar Tree is seeking a detail-oriented Billing Assistant at our corporate office in Chesapeake, VA. You will support the Construction team by verifying contractor and vendor invoices, maintaining PO records, and assisting with project cost reporting.

You will serve as a primary contact for billing inquiries and help resolve payment issues. You will participate in monthly and quarterly reporting, track construction costs, and help maintain accurate financial records.