Billing Assistant

Dollar Tree; Chesapeake (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Employee Assistance Program

Retirement plans with matching

Employee Stock Purchase Program

Educational Assistance

PerkSpot discount platform

Job summary

Dollar Tree is seeking a detail-oriented Billing Assistant at our corporate office in Chesapeake, VA. You will support the Construction team by verifying contractor and vendor invoices, maintaining PO records, and assisting with project cost reporting.

You will serve as a primary contact for billing inquiries and help resolve payment issues. You will participate in monthly and quarterly reporting, track construction costs, and help maintain accurate financial records.

Qualifications

• High school diploma or GED equivalent.
• Experience with accounts payable, billing, accounting support, or administrative functions.
• Knowledge of basic accounting principles and procedures.
• Minimum typing speed of 45 words per minute.
• Strong attention to detail and accuracy.
• Excellent organizational and prioritization skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Excellent customer service and telephone skills.
• Proficiency in Microsoft Word, Excel, and web-based applications.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving and follow-up skills.

Responsibilities

• Process contractor agreements and supporting billing documentation.
• Audit project payment requests and contractor final billing packages for accuracy and completeness.
• Research and resolve vendor invoice discrepancies and payment-related issues.
• Serve as a primary contact for vendors and contractors regarding billing inquiries.
• Coordinate with internal teams and external partners to resolve invoice and payment concerns.
• Ensure timely and accurate processing of construction-related invoices.
• Assist with updating purchase orders based on approved change orders throughout the construction process.
• Monitor purchase orders and verify supporting documentation.
• Close purchase orders upon receipt and processing of final invoices.
• Support periodic reviews and cleanup of purchase order records.
• Assist with tracking construction costs and project-related expenditures.
• Help maintain accurate financial records to support department operations.
• Assist with monthly, period-end, and quarterly reporting activities.
• Support construction allowance reimbursement documentation and related reporting.
• Create and maintain reports for Construction leadership and business partners.
• Scan, organize, and maintain construction files and project documentation.
• Complete special projects and miscellaneous departmental assignments as needed.
• Support process improvements that enhance efficiency and accuracy.

Skills

Attention to detail

Organizational skills

Customer service mindset

Accounts payable

Billing

Typing speed

Microsoft Excel

Word and web apps

Independent and team work

Communication skills

Education

High school diploma or GED

Tools

Lawson or similar financial systems

Job description

Billing Assistant

Your attention to detail, organizational skills, and customer service mindset make you a great fit for our Billing Assistant position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.

About Your Role:

As a Billing Assistant at Dollar Tree's corporate office, you'll support the Construction team by ensuring accurate processing and verification of contractor and vendor invoices, maintaining purchase order records, and assisting with project cost reporting. You'll serve as a key point of contact for vendors and contractors regarding billing and payment questions while helping maintain accurate financial records for construction projects across the organization.

Your day-to-day job duties include, but are not limited to, the following:

Invoice & Billing Administration

• Process contractor agreements and supporting billing documentation.
• Audit project payment requests and contractor final billing packages for accuracy and completeness.
• Research and resolve vendor invoice discrepancies and payment-related issues.
• Serve as a primary contact for vendors and contractors regarding billing inquiries.
• Coordinate with internal teams and external partners to resolve invoice and payment concerns.
• Ensure timely and accurate processing of construction-related invoices.

Purchase Order & Financial Support

• Assist with updating purchase orders based on approved change orders throughout the construction process.
• Monitor purchase orders and verify supporting documentation.
• Close purchase orders upon receipt and processing of final invoices.
• Support periodic reviews and cleanup of purchase order records.
• Assist with tracking construction costs and project-related expenditures.
• Help maintain accurate financial records to support department operations.

Reporting & Administrative Support

• Assist with monthly, period-end, and quarterly reporting activities.
• Support construction allowance reimbursement documentation and related reporting.
• Create and maintain reports for Construction leadership and business partners.
• Scan, organize, and maintain construction files and project documentation.
• Complete special projects and miscellaneous departmental assignments as needed.
• Support process improvements that enhance efficiency and accuracy.

Your Required Skills and Experience:

• High school diploma or GED equivalent.
• Experience with accounts payable, billing, accounting support, or administrative functions.
• Knowledge of basic accounting principles and procedures.
• Minimum typing speed of 45 words per minute.
• Strong attention to detail and accuracy.
• Excellent organizational and prioritization skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Excellent customer service and telephone skills.
• Proficiency in Microsoft Word, Excel, and web-based applications.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving and follow-up skills.

Preferred Requirements:

• Experience with Lawson or similar financial systems.
• Retail accounting experience.
• Construction industry administrative or clerical experience.
• Knowledge of job costing principles.
• Experience with AIA billing processes.
• Contract administration experience.
• Experience supporting vendor payment and invoice management processes.

Start Rate = $19.50-$21.50 based on experience

Your Perks and Benefits:

We offer a wide variety of rewards to support your health, wealth, and mental well-being. In addition to medical, pharmacy, dental, and vision insurance, we offer:

• Employee Assistance Program
• Retirement plans with matching contribution
• Employee Stock Purchase Program
• Educational Assistance
• Access to PerkSpot, an employee discount platform for goods and services
• And much more!

Who We Are:

At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value—it’s what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities.

We see an exciting path forward as our company continues to grow and transform—and we know that this path starts with you.

Join our team today and discover The Value of You.

Dollar Tree is an Equal Opportunity Employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the job description for this position, and which may be amended from time to time at the discretion of Dollar Tree. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Dollar Tree means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.

Full time
500 Volvo Parkway,Chesapeake,Virginia 23320
AP/AR
Dollar Tree