Construction AP & Office Admin (Napa, Onsite)

Star Staffing; California; On-site; USD 41,000 - 47,000; Part time

Job summary

Star Staffing in Napa, CA seeks an experienced Accounts Payable & Office Administrator for a temporary onsite assignment. The role combines AP processing, office admin tasks, and subcontractor administration in a fast-paced construction office environment.

The ideal candidate has at least 2 years AP in construction, proficiency with job costing and ProContractor, and strong Excel/Word skills. Excellent organizational abilities and the capacity to manage multiple deadlines are essential.

Qualifications

• At least 2 years of accounts payable experience, preferably in construction.
• Experience with job costing, job codes, and cost codes.
• Strongly preferred: hands-on experience with ProContractor accounting software.
• Experience with construction accounting software is required if ProContractor is not available.
• Proficiency in Microsoft Excel and Word.
• Ability to work independently, follow procedures, and prioritize deadlines.

Responsibilities

• Process vendor invoices and assign appropriate job and cost codes.
• Verify invoice pricing against quotes, PO, and approved price lists.
• Route invoices for approval and enter into accounting system.
• Prepare weekly check runs and ACH payment batches.
• Track payments, reconcile vendor statements, and file paid invoices.
• Resolve invoice discrepancies and respond to vendor inquiries.
• Answer incoming calls and manage AP inbox.
• Organize invoices, checks, subcontract documents, and correspondence.
• Prepare subcontract agreements and coordinate signatures.
• Maintain subcontractor logs and COIs.
• Verify insurance requirements and licenses for subcontractors.

Skills

Accounts payable

Job costing

Microsoft Excel

Office administration

Prioritization

Communication

Tools

ProContractor

Job description

Star Staffing in Napa, CA seeks an experienced Accounts Payable & Office Administrator for a temporary onsite assignment. The role combines AP processing, office admin tasks, and subcontractor administration in a fast-paced construction office environment.

The ideal candidate has at least 2 years AP in construction, proficiency with job costing and ProContractor, and strong Excel/Word skills. Excellent organizational abilities and the capacity to manage multiple deadlines are essential.