Construction Administrator: Project & Contract Support

Flaherty & Collins Properties in; Indianapolis (IN); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health Benefits: Medical, Vision &

Job summary

Flaherty & Collins Construction is seeking a Construction Administrator to help keep projects organized, contracts compliant, invoices processed, and project teams operating efficiently from groundbreaking through closeout. We're looking for someone who thrives in a fast-paced environment, enjoys detail-oriented work, and takes pride in keeping everything running smoothly.

This day-shift role at our Corporate Office in Indianapolis, IN offers an opportunity to collaborate with construction,

Qualifications

• Bachelor’s degree in business administration or 5+ years of Executive Administrative experience.
• Experience in construction administration, project coordination, accounting support, or a related administrative role.
• Proficient with Microsoft Office, especially Excel, Word, and Outlook.

Responsibilities

• Prepare and manage subcontracts, service agreements, purchase orders, and change orders.
• Coordinate vendor onboarding, including W-9 collection, insurance certificates, and compliance tracking.
• Process project-related invoices, ensuring accurate coding and supporting documentation.
• Review subcontractor pay applications, lien waivers, and payment documentation for completeness and accuracy.
• Support monthly draw processes and coordinate payment tracking activities.
• Assist with certified payroll administration when required.
• Maintain vendor records and perform periodic audits to ensure accurate information.
• Work closely with Project Managers to prepare and distribute weekly project status reports.
• Coordinate project documentation and administrative activities throughout the project lifecycle.
• Support project closeout efforts, including document collection, retainage processing, and lessons learned documentation.
• Attend project meetings, capture meeting minutes, and distribute follow-up action items.
• Communicate with project teams and leadership to help resolve issues and keep projects moving forward.
• Collaborate with construction, accounting, and administrative teams to improve processes and increase efficiency.

Skills

Organizational skills

Detail oriented

Project coordination

Microsoft Office (Excel, Word, Outlook

Contract & invoicing support

Communication with vendors

Education

Bachelor’s degree in business administration

Tools

Procore

Viewpoint

AIA Contract Documents

Job description

Flaherty & Collins Construction is seeking a Construction Administrator to help keep projects organized, contracts compliant, invoices processed, and project teams operating efficiently from groundbreaking through closeout. We're looking for someone who thrives in a fast-paced environment, enjoys detail-oriented work, and takes pride in keeping everything running smoothly.

This day-shift role at our Corporate Office in Indianapolis, IN offers an opportunity to collaborate with construction,