Administrative Support Specialist — 401k + PTO

Flaherty & Collins Properties in; Indianapolis (IN); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health Benefits

401k matching

Paid Time Off

Training & Certifications

Company Events

Volunteer Opportunities

Employee Referral Program

Job summary

Flaherty & Collins Properties, based in Indianapolis, is seeking an Administrative Support Specialist to keep operations running smoothly at the Corporate Office. You’ll support Development, Construction, and Property Management teams, handling scheduling, documents, and communications.

The ideal candidate has 3–5 years of administrative experience, a High School diploma, and proficiency with Microsoft Office; experience with Procore is a plus.

Qualifications

• 3–5 years of administrative experience
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Teams)
• Organized, detail-oriented and able to thrive in a fast-paced environment
• Excellent communicator who collaborates with multiple teams and partners
• Proactive problem solver who takes initiative and ownership

Responsibilities

• Provide administrative support to Development, Construction, and Property Management.
• Greet and assist guests and staff and manage office visits.
• Coordinate meetings, calls, appointments, and events.
• Interact with internal and external stakeholders professionally.
• Input and update information in databases.
• Monitor and replenish office supplies and maintain inventory.
• Organize documents and obtain signatures.
• Screen mail and route messages.
• Support upkeep of the corporate office and employee union.
• Prepare outgoing mail and faxes; file and mail reports.

Skills

Organized

Detail-oriented

Excellent communication

Proactive problem solver

Positive attitude

Education

High School diploma

Tools

Microsoft Office

Procore

Job description

Flaherty & Collins Properties, based in Indianapolis, is seeking an Administrative Support Specialist to keep operations running smoothly at the Corporate Office. You’ll support Development, Construction, and Property Management teams, handling scheduling, documents, and communications.

The ideal candidate has 3–5 years of administrative experience, a High School diploma, and proficiency with Microsoft Office; experience with Procore is a plus.