Construction Project Administrator – Contract & Insurance Compliance

Frey Consulting Group; Cleveland (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Tiello is recruiting a detail-oriented Construction Project Administrator to manage contract and insurance compliance in a fast-paced setting in Cleveland, Ohio. You will handle subcontractor agreements, COIs, and logs, ensuring accuracy and risk reduction throughout the project lifecycle.

Ideal candidates have 2+ years in construction admin, strong Excel/Procore usage, and meticulous attention to detail with excellent communication to support project teams.

Qualifications

• 2+ years of administrative experience in construction or real estate.
• Working knowledge of construction contracts, lien waivers, and standard insurance requirements (GL, Auto, Workers' Comp, Umbrella).
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore, Sage, or Bluebeam a plus.
• Excellent attention to detail, strong communication skills, and ability to juggle multiple deadlines in a fast-moving environment.

Responsibilities

• Prepare, review, and issue standard construction subcontracts, purchase orders, and vendor agreements
• Track contracts through their full lifecycle — signing, revisions, and internal approval routing
• Maintain organized physical and digital contract files, logs, and change orders
• Request, review, and track Certificates of Insurance (COIs) from subcontractors and vendors for alignment with project requirements
• Maintain a compliance log and proactively follow up on expiring policies to reduce corporate risk
• Support project teams with documentation for insurance claims, audits, and wrap-up programs (OCIP/CCIP)
• Serve as the go-to point of contact for project managers, subcontractors, and vendors on administrative paperwork
• Maintain and improve digital filing systems (Procore, Excel, cloud storage) for fast, reliable data retrieval

Skills

Attention to detail

Communication

Multitasking

MS Office proficiency

Tools

Procore

Sage

Bluebeam

Job description

Construction Project Administrator – Contract & Insurance Compliance

Position Title: Construction Project Administrator – Contract & Insurance Compliance

Location: Cleveland, Ohio

Job Type: Full-Time

About the Role

We're looking for a detail-oriented Construction Project Administrator to manage project documentation and insurance compliance for a growing construction organization. This role is the backbone of the administrative pipeline — ensuring subcontracts, vendor agreements, and compliance certificates are accurate, fully executed, and risk-free. The ideal candidate thrives in a fast-paced construction environment, has sharp organizational instincts, and takes pride in running a tight, error-free process.

What You'll Do

Contract Administration

• Prepare, review, and issue standard construction subcontracts, purchase orders, and vendor agreements


• Track contracts through their full lifecycle — signing, revisions, and internal approval routing


• Maintain organized physical and digital contract files, logs, and change orders

Insurance & Compliance

• Request, review, and track Certificates of Insurance (COIs) from subcontractors and vendors for alignment with project requirements


• Maintain a compliance log and proactively follow up on expiring policies to reduce corporate risk


• Support project teams with documentation for insurance claims, audits, and wrap-up programs (OCIP/CCIP)

Administrative Support

• Serve as the go-to point of contact for project managers, subcontractors, and vendors on administrative paperwork


• Maintain and improve digital filing systems (Procore, Excel, cloud storage) for fast, reliable data retrieval

What You'll Need

• 2+ years of administrative experience in construction or real estate


• Working knowledge of construction contracts, lien waivers, and standard insurance requirements (GL, Auto, Workers' Comp, Umbrella)


• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore, Sage, or Bluebeam a plus


• Excellent attention to detail, strong communication skills, and the ability to juggle multiple deadlines in a fast-moving environment

Applicants must be authorized to work in the U.S.

Tiello is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.