Contracts & Compliance Assistant

Bi-Con Services; Cambridge (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Bi-Con Services seeks an experienced Contract & Compliance Assistant to support construction and engineering operations in Ohio. You will manage owner contracts, subcontracts, lien waivers, insurance compliance, and risk processes, coordinating with Operations, Project Management, Accounting, Risk, and legal counsel.

Reporting to the Derwent, Ohio office, this role requires strong negotiation, analytical, and documentation skills to ensure timely project execution and payment compliance.

Qualifications

• 5+ years of relevant experience in construction, engineering, industrial contracting, or commercial contract administration.
• Associate or Bachelor degree in Paralegal Studies, Legal Studies, Business, Construction Management, or related field.
• Paralegal certification preferred.
• Strong analytical, organizational, negotiation, and written communication skills.

Responsibilities

• Review, prepare, negotiate, track, and maintain owner contracts, subcontracts, consulting agreements, amendments, lease agreements, non-disclosure agreements, purchase orders, change orders, and related project documents.
• Review owner agreements for payment, indemnification, insurance, warranty, schedule, termination, dispute resolution, and other risk-allocation provisions; elevate high-risk terms to management or legal counsel.
• Administer AIA agreements and forms, including owner contracts, general conditions, payment applications, change orders, and supporting documentation.
• Ensure subcontract terms appropriately flow down applicable obligations from owner and prime contracts.
• Manage lien waivers; coordinate documentation with Accounts Payable and project teams before payment.
• Review Certificates of Insurance and endorsements; track expirations, renewals, and deficiencies for subcontractors, vendors, and consultants.
• Verify contract compliance for CGL, Professional Liability / E&O, Workers Comp, Auto Liability, Umbrella/Li‑n, Additional Insured, Waiver of Subrogation, and Primary & Non-Contributory requirements.
• Maintain accurate, organized, audit-ready contract and compliance records; support claims, disputes, audits, and litigation preparation.
• Administer subcontractor pre-qualification process to ensure qualified subcontractors are utilized.
• Help improve contract administration, approval, and risk-management processes across the organization.

Skills

Analytical skills

Organizational skills

Negotiation

Written communication

Education

Bachelor or Associate degree in Paralegal Studies/Legal Studies/Business/Construction Management

Paralegal certification preferred

Tools

AIA forms

Job description

Overview

We are seeking an experienced Contract & Compliance Assistant to support our construction and engineering operations. This role manages owner contracts, subcontractor agreements, lien waivers, insurance compliance, and related contract-risk processes while partnering with Operations, Project Management, Accounting, Risk Management, and legal counsel. This position would report to our Derwent, Ohio office Monday-Friday.

Responsibilities

• Review, prepare, negotiate, track, and maintain owner contracts, subcontracts, consulting agreements, amendments, lease agreements, non-disclosure agreements, purchase orders, change orders, and related project documents.
• Review owner agreements for payment, indemnification, insurance, warranty, schedule, termination, dispute resolution, and other risk-allocation provisions; elevate high-risk terms to management or legal counsel.
• Administer AIA agreements and forms, including owner contracts, general conditions, payment applications, change orders, and supporting documentation.
• Ensure subcontract terms appropriately flow down applicable obligations from owner and prime contracts.
• Manage conditional, unconditional, partial, and final lien waivers; coordinate documentation with Accounts Payable and project teams before payment.
• Review Certificates of Insurance and required endorsements; track expirations, renewals, and deficiencies for subcontractors, vendors, and consultants.
• Verify contract compliance for Commercial General Liability, Professional Liability / Errors & Omissions, Workers Compensation, Automobile Liability, Umbrella / Excess Liability, Additional Insured, Waiver of Subrogation, and Primary & Non-Contributory requirements.
• Maintain accurate, organized, and audit-ready contract and compliance records; support claims, disputes, audits, and litigation preparation.
• Administer subcontractor pre-qualification process to ensure qualified subcontractors are utilized.
• Help improve contract administration, approval, and risk-management processes across the organization.

Qualifications

• Associate or Bachelor degree in Paralegal Studies, Legal Studies, Business, Construction Management, or a related field.
• Paralegal certification preferred.
• 5+ years of relevant experience in construction, engineering, industrial contracting, or commercial contract administration.
• Working knowledge of construction contracts, AIA forms, lien waivers, insurance requirements, and Certificates of Insurance.
• Experience reviewing both owner agreements and subcontractor contracts.
• Strong analytical, organizational, negotiation, and written communication skills.
• Ability to manage multiple priorities and communicate contract requirements clearly to operational teams.

Other: Protects the company from contractual, financial, and insurance-related risk while enabling timely project execution and payment compliance.