Contract Administrator

Crossland Heavy Contractors, Inc.; Columbus (KS); On-site; USD 55,000 - 73,000; Full time

Job summary

Crossland Heavy Contractors, Inc. in Columbus, KS seeks a Contract Administrator to manage owner and subcontract contracts from award through closeout.

You will support project managers, procurement, accounting, and field teams to ensure contracts are managed accurately and risks are minimized. Key duties include preparing payment applications, reviewing invoices, and maintaining compliance with contract terms while mitigating risk across the lifecycle.

Qualifications

• Excellent communication with subcontractors, suppliers, and internal teams.
• High attention to detail and strong organizational skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.

Responsibilities

• Manage contract lifecycle from award to closeout and ensure compliance.
• Prepare and coordinate payment applications with project managers.
• Review invoices and subcontracts pay applications for approval.
• Support month-end reporting and reconciliation with the accounting team.
• Identify and mitigate risks related to contracts and procurement.

Skills

Communication skills

Attention to detail

Organizational skills

Education

Bachelor's degree in accounting or business administration

1-2 years construction contract administration experience

Tools

Microsoft Excel

Microsoft Outlook

Job description

Get to Know Us

With a company built on family—by family—it’s no surprise that working here is so much more than just putting on a hard hat and work boots.

Get to Know Us

With a company built on family—by family—it’s no surprise that working here is so much more than just putting on a hard hat and work boots.

At Crossland, you join a group of Real Builders who care about bringing long-lasting facilities to our clients and providing the best culture and opportunities for our employees.

With our own in-house education program, you’ll find the resources, support, and training necessary to put you on the path to success.

Position Overview

The Contract Administrator is responsible for administering owner contracts, subcontracts, vendor agreements, change orders, payment applications, and project documentation from project award through closeout. This role supports project managers, procurement, accounting, and field teams to ensure contractual obligations are met and risks are minimized.

Key Responsibilities

Contract Lifecycle Management

• Support project manager in executing prime contract and collecting required insurance.

Payment & Financial Administration

• Prepare draft payment applications and coordinate with project managers.
• Review invoices and subcontractors pay applications and submit them to project managers for approval.
• Support accounting team with month-end reporting and reconciliation.

Compliance & Risk Management

• Ensure adherence to corporate policies and contract terms.
• Identify and mitigate risks with subcontractors, suppliers, and corporate procedures.

Required Skills & Qualifications

• Excellent communications skills to engage with subcontractors, suppliers, and internal teams.
• High attention to detail, accuracy, and strong organizational skills.
• Knowledge of Microsoft Office (Excel and Outlook).

Education & Experience

• Bachelor’s degree in accounting, business administration or related field preferred.
• 1-2 years of experience in construction contract administration or similar role.

EOE M/F/D/V