Construction Administrator and Admin Assistant

RG Vanderweil.com; Charlotte (NC); On-site; USD 70,000 - 85,000; Full time

Job summary

Vanderweil Engineers in Boston, MA is seeking a Construction Administrator and Admin Assistant to support document control, RFIs, shop drawings, and progress tracking across projects. You will coordinate with subconsultants and manage contract-related documentation.

The role also covers creating and editing Excel reports, coordinating internal and external meetings, processing expenses, and assisting with project document assembly. A Bachelor’s degree and 5+ years' experience are expected.

Qualifications

• Bachelor’s Degree in related fields.
• 5+ years of experience in related engineering or infrastructure field.
• Familiarity with ACC Build and Procore; ability to learn commonly used software.
• Strong analytical ability and writing skills.
• Detail oriented self-starter.
• Strong verbal and written communication skills with project managers.

Responsibilities

• Review drawings for document control and overall quality.
• Process RFIs, shop drawings, and other construction documents such as field visit reports and contractor change orders.
• Track, compile and review project progress.
• Track subconsultant contracts and ESR forms with the Power group subconsultants.
• Create, format and edit Excel spreadsheets for reports.
• Coordinate meetings and distribute project documents.

Skills

Analytical skills

Communication skills

Detail oriented

Education

Bachelor's Degree in related fields

Tools

ACC Build

Procore

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Construction Administrator and Admin Assistant

Full Time Regular Boston, MA, US

4 days ago Requisition ID: 1530

Who We Are!

Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, Power, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.

Some of your Responsibilities Include the Following:

Construction Administration:

• Review drawings as relates to document control and overall quality.
• Processing RFIs, shop drawings, and other construction related documentation such as field visit reports and contractor change orders.
• Tracking, compiling and reviewing project progress.
• Tracking of subconsultant contracts and ESR forms with the Power group subconsultants.

Administration Support:

• Creating, formatting and editing excel spreadsheets for reports.
• Collaborating with Marketing group on business development reports.
• Processing Specifications upon request.
• Word processing/formatting and filing maintenance of proposals, project correspondence, reports, Vanderweil templates, Basis of Designs, etc.
• Organizing and scheduling internal and off-site meetings with multiple people.
• Processing expense reports.
• Assisting with assembly of project documents, drawings, and coordinating distribution.
• Other duties as assigned

Knowledge and Skills:

• Bachelor’s Degree in related fields
• Familiarity with document management software including ACC Build, Procore and ability to learn commonly used software.
• 5 Years plus experience in related engineering or infrastructure field
• Strong analytical ability and writing skills necessary
• Detail oriented self-starter
• Strong verbal and written communication skills working with project managers

Physical Requirements:

• May sit for extended periods of time, twist wrists, type, speak clearly on telephone

Our Flexible & Hybrid Work Culture:

We know that work/life integration is important to our employees. Our hybrid work style allows team members to have flexibility while building their skills through in-person exposure to industry experts.

We prioritize wellness with programs that support physical and behavioral health, and we’re proud to foster an equitable and inclusive workplace.

Learn more about our culture at www.vanderweil.com.

The total compensation that we expect to pay for this position is dependent on years of experience, licensure, education, geographic location, and project portfolio but expected to be in the $70,000 to $85,000 range.