Construction Administrator and Admin Assistant

Rg Vanderweil.Com; Boston (MA); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Vanderweil Engineers seeks a Construction Administrator and Admin Assistant in Boston, MA to support construction administration and office functions. The role involves reviewing drawings, processing RFIs, and tracking project progress while supporting proposals and distribution of documents.

Candidates should have a Bachelor’s degree and 5+ years in related engineering or infrastructure fields, with strong writing and communication skills.

Qualifications

• Bachelor’s degree in related fields and relevant document management familiarity.
• Experience with engineering or infrastructure projects preferred.
• Strong writing and analytical skills are required.

Responsibilities

• Review drawings for document control and overall quality.
• Process RFIs, shop drawings, and related construction documentation.
• Track project progress and manage subconsultant contracts/ESR forms.
• Create, format, and edit Excel reports; support business development reports.

Skills

Strong communication

Detail oriented

Analytical ability

Office support

Education

Bachelor's Degree in related fields

Tools

ACC Build

Procore

Job description

Construction Administrator and Admin Assistant

Full Time Regular Boston, MA, US

Construction Administrator and Admin Assistant

Who We Are!

Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, Power, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.

Some of your Responsibilities Include the Following:

Construction Administration:

• Review drawings as relates to document control and overall quality.
• Processing RFIs, shop drawings, and other construction related documentation such as field visit reports and contractor change orders.
• Tracking, compiling and reviewing project progress.
• Tracking of subconsultant contracts and ESR forms with the Power group subconsultants.

Administration Support:

• Creating, formatting and editing excel spreadsheets for reports.
• Collaborating with Marketing group on business development reports.
• Processing Specifications upon request.
• Word processing/formatting and filing maintenance of proposals, project correspondence, reports, Vanderweil templates, Basis of Designs, etc.
• Organizing and scheduling internal and off-site meetings with multiple people.
• Processing expense reports.
• Assisting with assembly of project documents, drawings, and coordinating distribution.
• Other duties as assigned

Knowledge and Skills:

• Bachelor’s Degree in related fields
• Familiarity with document management software including ACC Build, Procore and ability to learn commonly used software.
• 5 Years plus experience in related engineering or infrastructure field
• Strong analytical ability and writing skills necessary
• Detail oriented self-starter
• Strong verbal and written communication skills working with project managers

Physical Requirements:

• May sit for extended periods of time, twist wrists, type, speak clearly on telephone

Our Flexible & Hybrid Work Culture:

We know that work/life integration is important to our employees. Our hybrid work style allows team members to have flexibility while building their skills through in-person exposure to industry experts.

We prioritize wellness with programs that support physical and behavioral health, and we’re proud to foster an equitable and inclusive workplace.

Learn more about our culture at www.vanderweil.com.

The total compensation that we expect to pay for this position is dependent on years of experience, licensure, education, geographic location, and project portfolio but expected to be in the $70,000 to $85,000 range.