Construction Administrator

Minimal Living Concepts LLC; Phoenix (AZ); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Minimal Living Concepts LLC in Phoenix, AZ seeks a Construction Administrator to support the Director of Construction and superintendents with project documentation, scheduling, and compliance. You will coordinate with project teams, maintain records, and assist in bid packages, meetings, and close-out activities, ensuring on-time delivery and regulatory adherence.

This role requires strong organizational skills, proficiency with construction management software, and excellent communication with

Qualifications

• Minimum of 3 years of experience in construction administration or a similar role.
• Strong understanding of construction processes, terminology, and documentation.
• Excellent organizational and multitasking skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to work under tight deadlines.
• Knowledge of local, state, and federal construction regulations and codes.

Responsibilities

• Assist in the preparation and management of construction project documentation, including contracts, permits, and plans.
• Coordinate with project managers, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Maintain and update project schedules, budgets, and reports.
• Ensure compliance with all local, state, and federal regulations and building codes.
• Facilitate communication between clients, architects, engineers, and construction teams.
• Organize and manage project meetings, including preparing agendas and minutes.
• Handle administrative tasks such as filing, data entry, and document control.
• Assist in the preparation of bid packages and proposals.
• Monitor project progress and report any issues or delays to the project manager.
• Support the project close-out process, including final inspections and documentation.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Regulatory knowledge

Tools

Construction management software

Microsoft Office Suite

Job description

Job Overview

The Construction Administrator will play a crucial role in coordinating and managing administrative tasks related to our construction projects. This position involves supporting our Director of Construction and superintendents, maintaining project documentation, ensuring compliance with regulations, and facilitating effective communication among all stakeholders.

Key Responsibilities

• Assist in the preparation and management of construction project documentation, including contracts, permits, and plans.
• Coordinate with project managers, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Maintain and update project schedules, budgets, and reports.
• Ensure compliance with all local, state, and federal regulations and building codes.
• Facilitate communication between clients, architects, engineers, and construction teams.
• Organize and manage project meetings, including preparing agendas and minutes.
• Handle administrative tasks such as filing, data entry, and document control.
• Assist in the preparation of bid packages and proposals.
• Monitor project progress and report any issues or delays to the project manager.
• Support the project close-out process, including final inspections and documentation.

Qualifications

• Minimum of 3 years of experience in construction administration or a similar role.
• Strong understanding of construction processes, terminology, and documentation.
• Excellent organizational and multitasking skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to work under tight deadlines.
• Knowledge of local, state, and federal construction regulations and codes.

Published: August 8, 2024