Construction Administrative Specialist for Projects & Billing

Hadco Construction; Lehi (UT); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental/Vision/Life

Disability insurance

401(k) matched

Paid holidays

Job summary

Hadco Construction in Lehi, UT is seeking a Construction Administrative Assistant to support our Small Commercial team. This role handles contracts, billing, AP/AR, takeoffs, and general project administration in a fast-paced construction environment.

You will help keep projects moving by maintaining files, coordinating with vendors, subcontractors, and internal teams, and assisting estimators and project managers. Previous construction office experience is strongly preferred.

Qualifications

• Previous administrative experience; construction experience strongly preferred.
• Experience with AP/AR, invoicing, contracts, or similar responsibilities.
• Comfortable working with numbers and learning basic construction takeoffs.
• Strong computer skills including Microsoft Office.
• Organized and detail-oriented with ability to manage multiple priorities.
• Strong communication and follow-through; able to work independently.

Responsibilities

• Assist with contracts, change orders, purchase orders and project docs.
• Assist with accounts payable and accounts receivable.
• Help with project billing, invoices and tracking outstanding items.
• Assist estimators with basic takeoffs, quantities, and bid prep.
• Maintain organized project files and records.
• Communicate with vendors, subcontractors, customers, and internal teams.
• Track paperwork, deadlines, and follow up on outstanding items.
• Provide day-to-day admin support to estimators and project managers.

Skills

Administrative experience

AP/AR experience

Organized and detail-oriented

Strong communication

Education

Construction office experience preferred

Tools

Microsoft Office

Job description

Hadco Construction in Lehi, UT is seeking a Construction Administrative Assistant to support our Small Commercial team. This role handles contracts, billing, AP/AR, takeoffs, and general project administration in a fast-paced construction environment.

You will help keep projects moving by maintaining files, coordinating with vendors, subcontractors, and internal teams, and assisting estimators and project managers. Previous construction office experience is strongly preferred.