Construction Administrative Assistant

Hadco Construction; Lehi (UT); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental/Vision/Life

Disability insurance

401(k) matched

Paid holidays

Job summary

Hadco Construction in Lehi, UT is seeking a Construction Administrative Assistant to support our Small Commercial team. This role handles contracts, billing, AP/AR, takeoffs, and general project administration in a fast-paced construction environment.

You will help keep projects moving by maintaining files, coordinating with vendors, subcontractors, and internal teams, and assisting estimators and project managers. Previous construction office experience is strongly preferred.

Qualifications

• Previous administrative experience; construction experience strongly preferred.
• Experience with AP/AR, invoicing, contracts, or similar responsibilities.
• Comfortable working with numbers and learning basic construction takeoffs.
• Strong computer skills including Microsoft Office.
• Organized and detail-oriented with ability to manage multiple priorities.
• Strong communication and follow-through; able to work independently.

Responsibilities

• Assist with contracts, change orders, purchase orders and project docs.
• Assist with accounts payable and accounts receivable.
• Help with project billing, invoices and tracking outstanding items.
• Assist estimators with basic takeoffs, quantities, and bid prep.
• Maintain organized project files and records.
• Communicate with vendors, subcontractors, customers, and internal teams.
• Track paperwork, deadlines, and follow up on outstanding items.
• Provide day-to-day admin support to estimators and project managers.

Skills

Administrative experience

AP/AR experience

Organized and detail-oriented

Strong communication

Education

Construction office experience preferred

Tools

Microsoft Office

Job description

Job Details: Job Location: Lehi Yard - Lehi, UT 84043, Hadco Construction is looking for a Construction Administrative Assistant to join our Small Commercial team in Lehi, Utah.

We are looking for someone who is organized, dependable, and comfortable working in a fast-paced construction environment. This position will support our estimating and project management team with contracts, billing, AP/AR, takeoffs, and general project administration.

Previous construction office experience is strongly preferred.

We are looking for someone who can stay organized, follow through, and help keep projects and paperwork moving.

Responsibilities

• Assist with contracts, change orders, purchase orders, and other project documentation
• Assist with accounts payable and accounts receivable
• Help with project billing, invoices, and tracking outstanding items
• Assist estimators with basic takeoffs, quantities, and bid preparation
• Maintain organized project files and records
• Communicate with vendors, subcontractors, customers, and internal teams
• Track paperwork, deadlines, and follow up on outstanding items
• Provide day-to-day administrative support to estimators and project managers
• Help wherever needed to keep projects moving

What We're Looking For

• Previous administrative experience; construction experience strongly preferred
• Experience with AP/AR, invoicing, contracts, or similar responsibilities
• Comfortable working with numbers and learning basic construction takeoffs
• Strong computer skills, including Microsoft Office
• Organized and detail-oriented
• Able to manage multiple priorities and deadlines
• Strong communication and follow-through
• Able to work independently and take ownership of assigned responsibilities
• Comfortable learning new systems and processes

Experience with construction accounting, estimating software, or takeoffs is a plus, but not required.

Schedule & Benefits

Schedule: Part-time or full-time; schedule flexibility may be available for the right candidate

Compensation: Depending on experience

Benefits are available to eligible full-time employees and include:

• Medical insurance with company contribution
• Dental, vision, and life insurance
• Short- and long-term disability and supplemental insurance options
• 401(k) with company match after 6 months
• Paid holidays and vacation

Hadco Construction is a family-owned excavation and heavy civil contractor that has been serving Utah for more than 30 years. We are a fast-paced, results-driven company with a strong focus on accountability, performance, and teamwork. We are looking for someone who is comfortable taking ownership of their work and helping the team get the job done.