Construction Administrative Specialist

Glenn O. Hawbaker, Inc.; State College (Centre County); On-site; USD 38,000 - 52,000; Full time

Job summary

Glenn O. Hawbaker, Inc. in Centre County, PA is seeking an Administrative Assistant to support the Vice President Construction, Regional VP, PMs and Estimating with administrative requirements for PennDOT/P3 or private projects.

This non-exempt role will provide clerical, receptionist and project-based support under direct supervision. Candidates should have strong organizational skills, advanced MS Office, and the ability to handle multiple tasks with accuracy.

Qualifications

• Must have strong organizational and time management skills.
• Must have excellent interpersonal verbal and written communication skills.
• Must have advanced knowledge of MS Office and general office equipment.
• Must have strong decision making skills and be detail oriented.
• A valid driver's license for the state you reside in with acceptable driving record preferred.
• Must be willing to become a Notary Public.

Responsibilities

• Prepare bid documents provided by estimator.
• Prepare solicitations required for municipal/public bids and manage communications.
• Complete corporate information for pre-qualification applications.
• Provide administrative and clerical support for management personnel.
• Perform data entry, word processing, filing, typing, mailing and answering phones.
• Create and maintain spreadsheets as directed.
• Assist in scheduling events and travel arrangements.
• Input, maintain and analyze data as requested.
• Maintain supplies for assigned location.

Skills

MS Office

Advanced MS Excel

Phone etiquette

Data entry

Organizational skills

Time management

Education

High school diploma

Tools

Office equipment

Job description

Glenn O. Hawbaker, Inc. in Centre County, PA is seeking an Administrative Assistant to support the Vice President Construction, Regional VP, PMs and Estimating with administrative requirements for PennDOT/P3 or private projects.

This non-exempt role will provide clerical, receptionist and project-based support under direct supervision. Candidates should have strong organizational skills, advanced MS Office, and the ability to handle multiple tasks with accuracy.