Commercial Roofing Project Coordinator — Admin & Billing

Tecta America Corp.; Lemay (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Roof Services & Services, a Tecta America Company, is seeking a Commercial Roofing Project Coordinator for our St Louis, MO location. The role supports the project lifecycle, assists project managers with administration, contracts, bonding and invoicing, and ensures documentation aligns with customer requirements.

Ideal candidates have 3+ years in roofing or construction coordination, strong organizational skills, and proficiency with Microsoft Office; CRM or project management software

Qualifications

• 3+ years in construction, roofing, project coordination, or a related industry.
• Strong organizational skills with ability to manage multiple priorities.
• Problem solving, task follow-through, and meeting deadlines with urgency.
• Excellent attention to detail and accuracy.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Experience with project management software or CRM systems preferred.

Responsibilities

• Provide administrative support to the production and project management teams.
• Assist with bids, contracts, bonding, insurance, and project startup documentation.
• Create and maintain project records, purchase orders, subcontractor files, and customer documentation.
• Prepare and submit project billings, lien waivers, and other customer-required paperwork.
• Coordinate subcontractor onboarding, prequalification packages, licenses, and certifications.
• Maintain compliance with company policies and procedures.
• Support project closeout activities and ensure required documentation is completed.
• Assist with month-end reporting, audits, and process improvement initiatives.
• Serve as a backup for office administrative functions as needed.

Skills

Strong organizational skills

Problem solving

Attention to detail

Customer service

Communication skills

Education

High school diploma or equivalent

Associate or Bachelor's degree in Construction Management, Engineering, Business, or related field

Tools

Microsoft Office Suite

Project management software

CRM systems

Job description

Roof Services & Services, a Tecta America Company, is seeking a Commercial Roofing Project Coordinator for our St Louis, MO location. The role supports the project lifecycle, assists project managers with administration, contracts, bonding and invoicing, and ensures documentation aligns with customer requirements.

Ideal candidates have 3+ years in roofing or construction coordination, strong organizational skills, and proficiency with Microsoft Office; CRM or project management software