Construction Administrative Assistant - Receptionist

DSM Contracting; Maryland; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive hourly pay

Full-time position

Growth opportunities

Hands-on experience with modern tools

Job summary

DSM Contracting is seeking an organized Administrative Assistant with construction administration familiarity to support daily office operations, project coordination, and cost tracking in a fast-paced team environment.

You will manage correspondence, invoicing, filing, data entry, and document control using Microsoft Office and basic ChatGPT tools, ensuring accurate project records and timely communication with field staff and managers.

Qualifications

• Experience or familiarity with construction administrative work.
• Proficient with Microsoft Word, Excel, and Outlook.
• Comfortable using ChatGPT and digital tools.
• Experience with invoicing, filing, and job cost tracking/coding.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide administrative support for construction projects and office operations
• Manage incoming and outgoing mail and deliveries
• Handle invoicing, including tracking, processing, and follow-ups
• Maintain organized filing systems (digital and physical job files)
• Assist with job coding and cost tracking to ensure accurate project accounting information
• Support project documentation, permits, contracts, and job records
• Manage email communications and maintain organized inbox systems
• Coordinate schedules, meetings, and office workflow
• Input and maintain accurate data using Microsoft Office tools
• Operate standard office equipment (printers, scanners, copiers, etc.)
• Utilize and support basic ChatGPT tools for drafting, organization, and efficiency
• Provide general support to team members and project managers as needed

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

General office systems

ChatGPT familiarity

Invoicing

Job cost tracking

Tools

ChatGPT

Job description

Job Description

About DSM Contracting

DSM Contracting is a fast-paced, team-oriented civil site contractor/construction company focused on quality work, strong communication, and efficient project execution. Our office team plays a critical role in supporting field operations through organization, accuracy, and proactive communication.

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant with experience or familiarity in construction administration. This role supports daily office operations, project coordination, and financial tracking, ensuring operations run smoothly from start to finish.

Key Responsibilities

• Provide administrative support for construction projects and office operations
• Manage incoming and outgoing mail and deliveries
• Handle invoicing, including tracking, processing, and follow-ups
• Maintain organized filing systems (digital and physical job files)
• Assist with job coding and cost tracking to ensure accurate project accounting information
• Support project documentation, permits, contracts, and job records
• Manage email communications and maintain organized inbox systems
• Coordinate schedules, meetings, and office workflow
• Input and maintain accurate data using Microsoft Office tools
• Operate standard office equipment (printers, scanners, copiers, etc.)
• Utilize and support basic ChatGPT tools for drafting, organization, and efficiency
• Provide general support to team members and project managers as needed

Qualifications

• Experience or familiarity with construction administrative work preferred
• Strong computer skills, including:
  • Microsoft Word, Excel, Outlook
  • General office systems and data entry
• Comfortable using ChatGPT and digital tools
• Experience with invoicing, filing, and job cost tracking/coding preferred
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to multitask and stay thorough in a fast-paced environment
• Team-oriented with a proactive and dependable attitude

What We Offer

• Competitive hourly pay ($20–$25/hr based on experience)
• Full-time, stable position
• Collaborative and supportive team environment
• Opportunity to grow within the construction industry
• Hands-on experience with modern tools and systems

Company Description

DSM Contracting is a certified woman-owned minority company specializing in Excavation, Utility, Sitework, SWM, Paving, Construction & Ancillary Buildings in Maryland.