Construction Admin Assistant: Detail-Driven, Growth-Ready

DSM Contracting; Maryland; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive hourly pay

Full-time position

Growth opportunities

Hands-on experience with modern tools

Job summary

DSM Contracting is seeking an organized Administrative Assistant with construction administration familiarity to support daily office operations, project coordination, and cost tracking in a fast-paced team environment.

You will manage correspondence, invoicing, filing, data entry, and document control using Microsoft Office and basic ChatGPT tools, ensuring accurate project records and timely communication with field staff and managers.

Qualifications

• Experience or familiarity with construction administrative work.
• Proficient with Microsoft Word, Excel, and Outlook.
• Comfortable using ChatGPT and digital tools.
• Experience with invoicing, filing, and job cost tracking/coding.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide administrative support for construction projects and office operations
• Manage incoming and outgoing mail and deliveries
• Handle invoicing, including tracking, processing, and follow-ups
• Maintain organized filing systems (digital and physical job files)
• Assist with job coding and cost tracking to ensure accurate project accounting information
• Support project documentation, permits, contracts, and job records
• Manage email communications and maintain organized inbox systems
• Coordinate schedules, meetings, and office workflow
• Input and maintain accurate data using Microsoft Office tools
• Operate standard office equipment (printers, scanners, copiers, etc.)
• Utilize and support basic ChatGPT tools for drafting, organization, and efficiency
• Provide general support to team members and project managers as needed

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

General office systems

ChatGPT familiarity

Invoicing

Job cost tracking

Tools

ChatGPT

Job description

DSM Contracting is seeking an organized Administrative Assistant with construction administration familiarity to support daily office operations, project coordination, and cost tracking in a fast-paced team environment.

You will manage correspondence, invoicing, filing, data entry, and document control using Microsoft Office and basic ChatGPT tools, ensuring accurate project records and timely communication with field staff and managers.