Construction Administrative Assistant — Project Support & Growth

Primoris Services Corporation; Orlando (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Weekly pay

Medical, Dental, Vision and LTD/STD

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Tuition Reimbursement

Paid Time Off, Holiday Pay

Growth opportunities

Job summary

Primoris Distribution Services in Tampa, FL is seeking an organized Construction Administrative Assistant to support project management and field operations. The role coordinates administrative tasks, maintains documentation, assists with reporting and scheduling, and ensures smooth daily project operations.

The ideal candidate will be proactive, detail-oriented, customer-focused, and capable of juggling multiple priorities in a fast-paced environment.

Qualifications

• Excellent customer service skills, both in person and over the phone.
• Clear verbal and written communication abilities.
• Ability to prioritize work and manage multiple tasks simultaneously.
• Strong attention to detail and organizational skills.
• Ability to identify issues and assist with timely resolution.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Maintain confidentiality and handle sensitive information professionally.
• Strong time management and ability to meet deadlines.

Responsibilities

• Provide administrative support to project managers, supervisors, and field personnel.
• Maintain and organize project documentation, permits, correspondence, and records (physical and electronic).
• Track project milestones, deadlines, and status updates.
• Assist with preparation and distribution of project reports and documentation.
• Coordinate meetings, site visits, and project-related appointments.
• Update and maintain project databases, spreadsheets, and tracking logs.
• Serve as a professional contact for customers, subcontractors, vendors, and internal stakeholders.
• Assist with processing and tracking daily field paperwork and administrative activities.
• Support project closeout activities and document collection.
• Maintain office organization and filing systems for efficient retrieval.
• Manage office supplies and coordinate equipment maintenance.
• Provide administrative support for safety compliance and reporting.

Skills

Customer service

Verbal & written communication

Multitasking

Attention to detail

Microsoft Office

Confidentiality

Time management

Adaptability

Education

High school diploma or equivalent

Tools

Sunshine 811

Job description

Primoris Distribution Services in Tampa, FL is seeking an organized Construction Administrative Assistant to support project management and field operations. The role coordinates administrative tasks, maintains documentation, assists with reporting and scheduling, and ensures smooth daily project operations.

The ideal candidate will be proactive, detail-oriented, customer-focused, and capable of juggling multiple priorities in a fast-paced environment.