Construction Administrative Assistant - Contract-to-Hire, In-Office

Addison Group; Bethesda (MD); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a Construction Administrative Assistant in Bethesda, MD to support contract and project documentation for a senior construction leader and team. The role emphasizes organization, proactive communication, and cross‑functional coordination in a busy office.

The ideal candidate brings 3–5+ years in construction admin, solid MS Office and Adobe/Bluebeam skills, and a detail‑oriented, independent work style.

Qualifications

• 3–5+ years of administrative, project coordination, or contract support experience within the construction industry.
• Experience supporting a general contractor, subcontractor, construction company, developer, or related organization is strongly preferred.
• Experience working with construction contracts, purchase orders, change orders, or project documentation.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Adobe experience required.
• Bluebeam experience highly preferred; training can be provided.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational abilities.
• Confident communicator who is comfortable consistently following up with managers and stakeholders.
• Ability to manage several priorities and deadlines simultaneously.
• Self-directed and comfortable working independently with limited supervision.
• Professional, dependable, and responsive.
• Associate’s or Bachelor’s degree preferred, or equivalent relevant experience.

Responsibilities

• Prepare, distribute, and track construction contracts, purchase orders, and change orders through final approval and execution.
• Coordinate required documentation from contractors and consultants, including certificates of insurance and W-9 forms.
• Follow up with internal stakeholders to obtain outstanding approvals, signatures, and documentation.
• Maintain organized electronic files, project records, logs, and contract documentation.
• Assist Construction Managers with contract administration and project-related documentation.
• Maintain and organize internal construction drawing and blueprint libraries.
• Prepare bid comparison spreadsheets and summarize information for project managers.
• Assist with tenant reimbursement authorizations, check requests, invoice documentation, and expense-related requests.
• Help track project schedules, deadlines, and outstanding action items.
• Coordinate meetings and provide general administrative support to the construction and development team.
• Create PowerPoint presentations and other materials for internal meetings and presentations.
• Communicate with vendors, contractors, consultants, and internal teams by phone and email.
• Assist with Bluebeam and other software-related administrative needs.
• Identify outstanding items and proactively follow up with team members to keep projects and approvals moving.
• Take on additional administrative and project support responsibilities as needed.

Skills

Construction contracts experience

Project coordination

MS Office proficiency

Written and verbal communication

Detail-oriented

Multitasking

Independent work

Education

Associate’s or Bachelor’s degree preferred

Tools

Bluebeam

Adobe Acrobat

Microsoft Excel

PowerPoint

MS Outlook

Job description

Addison Group is seeking a Construction Administrative Assistant in Bethesda, MD to support contract and project documentation for a senior construction leader and team. The role emphasizes organization, proactive communication, and cross‑functional coordination in a busy office.

The ideal candidate brings 3–5+ years in construction admin, solid MS Office and Adobe/Bluebeam skills, and a detail‑oriented, independent work style.