Construction Administrative Assistant

R & L Carriers Inc; Wilmington, Northern (OH, KY); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Vacation

Job summary

R+L Carriers seeks an organized Construction Administrative Assistant to support the Construction team at the Wilmington, OH Service Center. The role provides essential admin and clerical support to ensure smooth daily operations within the department.

The candidate will handle general office duties, process P.O.s and vendor invoices in Oracle, and track tickets in Teamwork while coordinating with the Office Manager and construction managers.

Qualifications

• 2+ years of executive administrative support in a fast-paced corporate setting.
• Proficiency in Microsoft Office applications.

Responsibilities

• Perform general administrative and clerical duties, including phone coverage, document creation and editing (Microsoft Office), photocopying, typing, filing, and ordering office supplies.
• Process purchase orders (P.O.s) and vendor invoices using ORACLE.
• Manage and track assigned tickets in TEAMWORK software to ensure timely completion.
• Maintain a clean and organized workspace.
• Provide support to the Office Manager, especially during staff absences.
• Collaborate with the office manager and construction managers to obtain approvals, project scopes, and guidance as needed.

Skills

Executive administrative support

Microsoft Office

Tools

Oracle

Teamwork

Job description

Construction Administrative Assistant

Full-Time, Monday - Friday, 7am - 4pm

Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts.

R+L Carriers is seeking a highly organized and detail-oriented Administrative Assistant to support our Construction team at the Wilmington, OH Service Center. This position provides essential administrative and clerical support to ensure smooth daily operations within the department. The ideal candidate will be professional, proactive, and capable of managing multiple tasks in a fast-paced environment.

Key Responsibilities

• Perform general administrative and clerical duties, including phone coverage, document creation and editing (Microsoft Office), photocopying, typing, filing, and ordering office supplies.
• Process purchase orders (P.O.s) and vendor invoices using ORACLE.
• Manage and track assigned tickets in TEAMWORK software to ensure timely completion.
• Maintain a clean and organized workspace.
• Provide support to the Office Manager, especially during staff absences.
• Collaborate with the office manager and construction managers to obtain approvals, project scopes, and guidance as needed.

Basic Qualifications

• 2+ years of experience providing executive administrative support in a fast-paced corporate setting.
• Proficiency in Microsoft Office applications.

Preferred Qualifications

• 2+ years of administrative support experience within the construction industry.
• Ability to work independently with minimal direction and take ownership of assigned tasks.
• High attention to detail and accuracy.
• Strong analytical skills with the ability to investigate issues and identify solutions.
• Ability to maintain strict confidentiality.
• Professional communication skills—both verbal and written—with the ability to work effectively in a team environment.
• High dependability with strong work ethic.
• Flexibility, patience, and the ability to adapt to evolving processes or changes.

Benefits

R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL; Big Bear Lake, CA; Pigeon Forge, TN; and Ocean Isle Beach, NC.

Equal Employment Opportunity Statement

R+L Carriers Shared Services, LLC ("R+L Carriers") and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.