Purchasing Administrative Assistant

R+L Carriers; Wilmington (OH); On-site; USD 22,041 - 30,307; Full time

Benefits offered by this job

Vacation after 90 days

Employee resorts access

Medical/Dental/Vision Insurance

401(k) with company match

Job summary

R+L Carriers is hiring a Purchasing Administrative Assistant in a full-time role with standard Monday–Friday hours (8am–5pm) at our Wilmington, OH location. The position involves answering calls, scheduling, and preparing documents using Microsoft Office, while supporting Purchasing and Accounts Payable staff.

Ideal candidates have 2+ years of executive support, strong Excel/Outlook skills, and familiarity with Cetaris and Oracle Cloud.

Qualifications

• 2+ years providing executive administrative support in a fast-paced corporate setting.
• Proficiency in Microsoft Office Suite.
• Knowledge of Cetaris and Oracle Cloud.

Responsibilities

• Phone coverage – answer and direct all incoming calls.
• Heavy calendaring; coordinate meetings.
• Create or edit documents using Microsoft Office applications.
• Filing, photocopying, typing, sorting mail and ordering supplies.
• Provide support on phone coverage and other daily activities for other administrative assistants as needed.
• Deal professionally with highly confidential material and information at all times.
• Be a proactive and visible role model to other administrative staff.
• Escalate issues as needed to ensure timely response.
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment.
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships.
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation.
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy.
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Skills

Executive support

Microsoft Office

Office etiquette

Tools

Cetaris

Oracle Cloud

Job description

Purchasing Administrative Assistant, $19/hr

Full-Time, Monday - Friday, 8am - 5pm

Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts. Click here to learn more about our employee resorts

R+L Carriers – Women in Trucking

Responsibilities

• Phone coverage – answer and direct all incoming phone calls
• Heavy calendaring; coordinate meetings
• Create or edit documents using Microsoft Office applications
• Filing, photocopying, typing, sorting mail and ordering supplies
• Provide support on phone coverage and other daily activities for other administrative assistants as needed
• Deal professionally with highly confidential material and information at all times
• Be a proactive and visible role model to other administrative staff
• Escalate issues as needed to ensure timely response
• Consistent display of energy, enthusiasm, optimism, and positive attitude
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy
• Maintain organized records and documentation to support audits, compliance requirements, and internal controls
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Basic Qualifications

• 2+ years of providing executive administrative support in a fast‑paced corporate setting
• Proficiency in Microsoft Office Suite
• Knowledge of Cetaris and Oracle Cloud

Preferred Qualifications

• Ability to work independently with minimal direction and accept ownership of tasks
• Ability to effectively manage multiple competing priorities and perform all other duties as assigned
• Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word
• Must be able to design presentations as well as create them
• Demonstrate accuracy and attention to detail
• Maintain the highest level of confidentiality at all times
• Deal with people and situations diplomatically and professionally
• Communicate clearly and effectively, both orally and in writing, and work effectively in a team environment
• Highly dependable with willingness to work overtime as required
• Demonstrate flexibility and patience
• Adapt to and initiate change

Benefits

R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL; Big Bear Lake, CA; Pigeon Forge, TN; and Ocean Isle Beach, NC.

About Us

R+L Carriers is a family‑owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry, and we pride ourselves on providing superior service through efficient administration and innovative thinking. Employees and customers are treated with respect and honesty, contributing directly to our growth and success.

Equal Employment Opportunity

R+L Carriers Shared Services, LLC and its subsidiary companies will provide equal employment opportunities to all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. Reasonable accommodations will be provided as requested. This application is considered current for ninety (90) days only; if you remain interested, you must re‑apply after that period.