Construction Administrative Assistant

Sphere Solar Energy; Seattle (WA); On-site; USD 80,000 - 100,000; Part time

Job summary

A leading renewable energy company is seeking an Administrative Assistant in Seattle. The role involves customer service, office management, and project coordination for installations. Ideal candidates should possess strong communication skills and a college degree, with at least two years of administrative experience.

Qualifications

• Excellent communication, writing, and customer service skills.
• 2+ years of Administrative experience.
• Proficient in Salesforce and Microsoft Suite.

Responsibilities

• Manage incoming communications and maintain an organized office calendar.
• Schedule site visits and support project coordination.
• Process and log accounting related items.

Skills

Communication

Customer Service

Computer competency

Education

College-level education or equivalent

Tools

Salesforce

Microsoft Suite

Google Drive/Docs

Job description

3 days ago Be among the first 25 applicants

This range is provided by Sphere Solar Energy. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $33.00/hr

Direct message the job poster from Sphere Solar Energy

Target Responsibilities and Competencies: Customer Service

• Manage all incoming communications via email, phone, and in-person visitors

• Intake all client details and site information

• Track all contact information and communication notes in Salesforce

Target Responsibilities and Competencies: Administration Support

• Maintain an organized office calendar and schedule meetings and appointments as needed

• Perform errands (e.g. post office) and office housekeeping

• Process and log accounting related items such as invoices, payments, receipts, etc.

• File, organize, and maintain hard and soft copies of company documents

• Demonstrate proficiency in Word, Excel, Microsoft Suite, Microsoft Teams, Gmail, Google Drive/Docs, Google Calendar, iCloud, Zoom, and more.

Target Responsibilities and Competencies: Installation and Project Coordination

· Research jurisdiction and utility application, permitting, and installation requirements

· Schedule site visits, installations, and inspections with clients and utilities

· Fill out and submit applications and pay fees to pull permits and interconnection agreements

· Merge installation documents into site packages for field team

· Permitting, AHJ and Utility correspondence

Minimum Qualifications

• Excellent communication, writing and customer service skills

• Excellent computer competency and high WPM

•College-level education or equivalent

Desired Qualifications

• 2+ years of Administrative experience

• 2+ of Project Management or Coordination experience

• Solar or Construction industry experience

Work week: Part-time hours / flexible and changing hours depending on work load between 8:00 AM - 5:00 PM

Location: Office

Rate of pay: $23.00-$33.00 / hour dependent on relevant on experience

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Renewable Energy Semiconductor Manufacturing

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