Construction Administration Assistant

NV5; Shawsheen Village (MA); On-site; USD 25,000 - 33,000; Part time

Job summary

NV5 is seeking a Construction Administration Assistant in Andover, MA to support the CA Senior Construction Administrator with submittals and RFIs, and various CA administrative duties. You will log, prepare, and distribute documents and maintain files on the project database.

Ideal candidates have a High School diploma or 3+ years of admin/construction experience, strong MS Word and Excel skills, a typing speed of at least 50 wpm, excellent organization, and solid written and verbal

Qualifications

• Must have a High School diploma or 3+ years of admin/construction experience.
• Must work well with others and have a can-do attitude.
• Ability to prioritize workload and communicate clearly.
• Strong organizational skills and attention to detail.
• Proficient in MS Word and Excel; typing 50 wpm.
• Familiar with clerical office practices and office equipment.

Responsibilities

• Handle administrative duties for the CA Department.
• Prepare submittals/RFIs electronically with logging and cover sheets.
• Support CA Senior Construction Administrator and cover when absent.
• Track submittals/RFIs to ensure timely processing.
• Mail and email submittals and construction paperwork.

Skills

MS Word

MS Excel

Typing 50 wpm

Organization

Attention to detail

Verbal communication

Teamwork

Prioritization

Reading & writing

Clerical procedures

Education

High School diploma

Tools

Newforma

Forma ACC

Job description

Construction Administration Assistant

Job ID 2026-12589

# of Openings 1

Location US-MA-Andover

Category Administrative/Clerical

Type Regular Part-Time

Overview

The basic function of the CA Assistant is to assist and support the CA Senior Construction Administrator with the processing of submittals/RFIs and various other CA administrative duties.

Responsibilities

• Responsible for administrative duties for the CA Department.


• Prepare submittals/RFIs electronically. This includes: logging, adding cover sheet, typing comments, and distributing to proper personnel.


• Work with the CA Senior Construction Administrator and provide coverage when CA Senior Construction Administrator is out sick or on vacation.


• Track submittals/RFIs to ensure timely processing for the technical staff on database program (Newforma and Forma (ACC)) including data entry of required information.


• Mail/e-mail all submittals and outgoing construction paperwork.

Qualifications

• Must have a High School diploma or have a minimum of three years experience of on-the-job administrative/engineering construction experience, preferably in the consulting engineering field.


• Must be able to work well with others.


• Must have a \"can-do\" attitude, the ability to prioritize workload, ability to read and write and good verbal communication skills.


• Must have good organizational skills.


• Must be proficient in MS Word and Excel.


• Typing speed minimum 50 wpm.


• Must have knowledge of clerical office practices and procedures including the types and uses of office equipment.


• Must have good attention to detail and accurate filing, typing and clerical skills.