Construction Administration Assistant

NV5, Inc.; Andover (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

NV5, Inc. is seeking a CA Assistant to support the CA Senior Construction Administrator with processing submittals and RFIs, and performing various administrative duties for the CA department.

The role requires a high school diploma or 3 years of on-the-job administrative/engineering construction experience, strong organizational skills, and proficiency in MS Word and Excel with a typing speed of 50 wpm. Candidates should be detail-oriented, able to prioritize, and collaborate well with others;

Qualifications

• High School diploma or equivalent, or 3 years of on-the-job admin/engineering construction experience.
• Ability to read and write proficiently and communicate effectively.
• Proficient in MS Word and Excel; accurate typing and data entry.
• Strong organizational and prioritization skills; detail-oriented.

Responsibilities

• Handle administrative duties for the CA Department.
• Prepare submittals/RFIs electronically: log, add cover sheet, annotate, and distribute.
• Provide coverage for the CA Senior Construction Administrator when needed.
• Track submittals/RFIs in Newforma and Forma ACC databases; enter required data.
• Mail/e-mail all submittals and construction paperwork.

Skills

Typing 50 wpm

MS Word

MS Excel

Verbal communication

Organization

Education

High School diploma or equivalent

Tools

Newforma

Forma ACC

Job description

Overview

The basic function of the CA Assistant is to assist and support the CA Senior Construction Administrator with the processing of submittals/RFIs and various other CA administrative duties.

Responsibilities

• Responsible for administrative duties for the CA Department.
• Prepare submittals/RFIs electronically. This includes: logging, adding cover sheet, typing comments, and distributing to proper personnel.
• Work with the CA Senior Construction Administrator and provide coverage when CA Senior Construction Administrator is out sick or on vacation.
• Track submittals/RFIs to ensure timely processing for the technical staff on database program (Newforma and Forma (ACC)) including data entry of required information.
• Mail/e-mail all submittals and outgoing construction paperwork.

Qualifications

• Must have a High School diploma or have a minimum of three years experience of on-the-job administrative/engineering construction experience, preferable in the consulting engineering field.
• Must be able to work well with others.
• Must have a “can-do” attitude, the ability to prioritize workload, ability to read and write and good verbal communication skills.
• Must have good organizational skills.
• Must be proficient in MS Word and Excel.
• Typing speed minimum 50 wpm.
• Must have knowledge of clerical office practices and procedures, including the types and uses of office equipment.
• Must have good attention to detail and accurate filing, typing and clerical skills.