Construction Administration Assistant

NV5, Inc.; Shawsheen Village (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

NV5, Inc. in Massachusetts is seeking an CA Assistant to support the CA Senior Construction Administrator with submittals, RFIs, and other administrative duties within the construction consultancy environment.

Responsibilities include preparing submittals/RFIs electronically, logging, adding cover sheets, typing comments, distributing to proper personnel, and maintaining accurate filing. Strong MS Word and Excel skills, 50 wpm typing, and attention to detail are required.

Qualifications

• Must have a High School diploma or a minimum of three years experience of on-the-job administrative/engineering construction experience, preferable in the consulting engineering field.
• Must be able to work well with others.
• Must have a “can-do” attitude, the ability to prioritize workload, reading/writing and good verbal communication skills.
• Must have good organizational skills.
• Must be proficient in MS Word and Excel.
• Typing speed minimum 50 wpm.
• Must have knowledge of clerical office practices and procedures, including office equipment.
• Must have good attention to detail and accurate filing, typing and clerical skills.

Responsibilities

• Responsible for administrative duties for the CA Department.
• Prepare submittals/RFIs electronically. This includes: logging, adding cover sheet, typing comments, and distributing to proper personnel.
• Work with the CA Senior Construction Administrator and provide coverage when CA Senior Construction Administrator is out sick or on vacation.
• Track submittals/RFIs to ensure timely processing for the technical staff on database program (Newforma and Forma (ACC)) including data entry of required information.
• Mail/e-mail all submittals and outgoing construction paperwork.

Skills

MS Word

MS Excel

Typing 50 wpm

Organizational skills

Verbal communication

Teamwork

Prioritization

Education

High School diploma

Three years admin/engineering construction experience

Tools

Newforma

Forma (ACC)

Job description

Overview

The basic function of the CA Assistant is to assist and support the CA Senior Construction Administrator with the processing of submittals/RFIs and various other CA administrative duties.

Responsibilities

• Responsible for administrative duties for the CA Department.
• Prepare submittals/RFIs electronically. This includes: logging, adding cover sheet, typing comments, and distributing to proper personnel.
• Work with the CA Senior Construction Administrator and provide coverage when CA Senior Construction Administrator is out sick or on vacation.
• Track submittals/RFIs to ensure timely processing for the technical staff on database program (Newforma and Forma (ACC)) including data entry of required information.
• Mail/e-mail all submittals and outgoing construction paperwork.

Qualifications

• Must have a High School diploma or have a minimum of three years experience of on-the-job administrative/engineering construction experience, preferable in the consulting engineering field.
• Must be able to work well with others.
• Must have a “can-do” attitude, the ability to prioritize workload, ability to read and write and good verbal communication skills.
• Must have good organizational skills.
• Must be proficient in MS Word and Excel.
• Typing speed minimum 50 wpm.
• Must have knowledge of clerical office practices and procedures, including the types and uses of office equipment.
• Must have good attention to detail and accurate filing, typing and clerical skills.