Construction Administrative Specialist – Projects & Docs

The Contractor Consultants; Pikesville (MD); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Benefits available

Job summary

Meyers Construction is seeking an organized Administrative Assistant to support a fast-paced construction and restoration office. You will manage paperwork, vendor communications, and project documentation while collaborating with estimators and management to keep projects on track.

The role emphasizes detail orientation, multi-tasking, and professional communication with homeowners, insurance adjusters and subcontractors. Prior construction or insurance claims experience is a strong plus.

Qualifications

• Prior administrative or office support experience.
• Strong scanning, filing, data entry and organizational skills.
• Excellent phone etiquette and professional written communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Attention to detail and reliable follow-through.
• Experience with Microsoft Word, Excel, email and electronic signing systems.

Responsibilities

• Provide office and administrative support to estimators and management.
• Prepare contracts, scopes of work, change orders and related documents.
• Obtain signatures and distribute via Adobe Sign or mail.
• Maintain organized job files, logs and electronic records.
• Coordinate filing, permits, proposals and project documentation.
• Support project lifecycle from start to finish.
• Assist with AP responsibilities and vendor coordination

Skills

Administrative experience

Data entry

Organizational skills

Phone etiquette

Microsoft Office

Adobe Sign / e-signature

Tools

XactAnalysis

Symbility

Contractor Connection

Alacrity

Foundation construction accounting software

Job description

Meyers Construction is seeking an organized Administrative Assistant to support a fast-paced construction and restoration office. You will manage paperwork, vendor communications, and project documentation while collaborating with estimators and management to keep projects on track.

The role emphasizes detail orientation, multi-tasking, and professional communication with homeowners, insurance adjusters and subcontractors. Prior construction or insurance claims experience is a strong plus.