Construction Admin & Projects Coordinator

Mosaic Management; United States; On-site; USD 52,000 - 75,000; Full time

Job summary

Mosaic Construction Services is seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities include coordinating documentation, assisting with scheduling, tracking material orders, and acting as liaison among office, field crews, subcontractors, and vendors.

Qualifications

• Experience in construction administration or project coordination preferred
• Strong understanding of construction documentation (RFIs, submittals, etc.)
• Excellent organizational and multitasking skills
• Strong communication skills
• Ability to work in a fast-paced environment

Responsibilities

• Project Coordination & Documentation: Maintain contracts, RFIs, submittals, and project records
• Administrative & Scheduling Support: Assist Project Managers and Superintendents with reporting and scheduling
• Procurement & Materials Support: Track material orders, deliveries, and vendor communication
• Communication & Reporting: Liaison between office, field teams, subcontractors, and vendors; assist with project reports
• Office Operations: Maintain processes, workflows, and compliance documentation; support onboarding and permits

Skills

Organization

Communication

Multitasking

Fast-paced environment

Tools

Procore

Microsoft Office

Bluebeam

Job description

Mosaic Construction Services is seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities include coordinating documentation, assisting with scheduling, tracking material orders, and acting as liaison among office, field crews, subcontractors, and vendors.