Construction Office Manager

Mosaic Management; United States; On-site; USD 52,000 - 75,000; Full time

Job summary

Mosaic Construction Services is seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities include coordinating documentation, assisting with scheduling, tracking material orders, and acting as liaison among office, field crews, subcontractors, and vendors.

Qualifications

• Experience in construction administration or project coordination preferred
• Strong understanding of construction documentation (RFIs, submittals, etc.)
• Excellent organizational and multitasking skills
• Strong communication skills
• Ability to work in a fast-paced environment

Responsibilities

• Project Coordination & Documentation: Maintain contracts, RFIs, submittals, and project records
• Administrative & Scheduling Support: Assist Project Managers and Superintendents with reporting and scheduling
• Procurement & Materials Support: Track material orders, deliveries, and vendor communication
• Communication & Reporting: Liaison between office, field teams, subcontractors, and vendors; assist with project reports
• Office Operations: Maintain processes, workflows, and compliance documentation; support onboarding and permits

Skills

Organization

Communication

Multitasking

Fast-paced environment

Tools

Procore

Microsoft Office

Bluebeam

Job description

Job Description

About Us

Mosaic Construction Services is a leading construction firm specializing in commercial and healthcare projects. We deliver high-quality results from preconstruction through completion, driven by our F.A.I.T.H.E. values—fun, attitude, integrity, teamwork, honesty, and effort.

Position Summary

We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities

Project Coordination & Documentation

• Maintain contracts, RFIs, submittals, and project records

• Manage document control in Procore and internal systems

Administrative & Scheduling Support

• Assist Project Managers and Superintendents with reporting and scheduling

• Coordinate meetings, agendas, and follow-ups

Procurement & Materials Support

• Track material orders, deliveries, and vendor communication

Communication & Reporting

• Act as liaison between office, field teams, subcontractors, and vendors

• Assist with weekly/monthly project reports

Office Operations

• Maintain processes, workflows, and compliance documentation

• Support subcontractor onboarding and permits

Qualifications

• Experience in construction administration or project coordination preferred

• Strong understanding of construction documentation (RFIs, submittals, etc.)

• Excellent organizational and multitasking skills

• Strong communication skills

• Ability to work in a fast-paced environment

Technical Skills

• Microsoft Office (Excel, Word, Outlook)

• Bluebeam (a plus)

Work Environment

• Primarily office-based with occasional job site visits

• Fast-paced construction environment

• Occasional travel as needed

Why Join Us?

• Collaborative, team-oriented environment

• Growth opportunities within construction operations

• Work on meaningful commercial and healthcare projects

Equal Opportunity Employer

Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace.