Construction Admin & Project Coordination Specialist

The Contractor Consultants; Lochearn (MD); On-site; USD 40,000 - 44,000; Full time

Job summary

Meyers Construction is seeking an organized Administrative Assistant to support our construction and restoration office. This hands‑on role involves managing project paperwork, vendor and homeowner communications, and insurance‑related documentation from start to finish.

You will work closely with estimators and management to ensure accurate records and timely execution of tasks. Responsibilities include preparing contracts and change orders, maintaining files, and coordinating with vendors.

Qualifications

• Experience in administrative support within construction/restoration or insurance claims is preferred.
• Strong data-entry, filing, and organizational skills.
• Professional written and verbal communication required.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Word, Excel, email, and electronic document signing systems.

Responsibilities

• Provide office and administrative support to estimators and management.
• Prepare contracts, scopes of work, change orders, and other documents.
• Obtain signatures and distribute documentation via Adobe Sign or mail.
• Maintain organized job files, loss logs, and electronic records.
• Track project information across platforms (XactAnalysis, Symbility, Contractor Connection, Alacrity).
• Coordinate permits, materials, and vendor communications.
• Support accounts payable tasks and vendor documentation.

Skills

Administrative experience

Data-entry

Organization

MS Office

Communication

Tools

Adobe Sign

XactAnalysis

Symbility

Contractor Connection

Alacrity

Foundation

Job description

Meyers Construction is seeking an organized Administrative Assistant to support our construction and restoration office. This hands‑on role involves managing project paperwork, vendor and homeowner communications, and insurance‑related documentation from start to finish.

You will work closely with estimators and management to ensure accurate records and timely execution of tasks. Responsibilities include preparing contracts and change orders, maintaining files, and coordinating with vendors.