Construction Admin & Operations Support

Boutique Recruiting; Des Plaines (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

PTO

SIMPLE IRA

Disability & life insurance

11 holidays

Job summary

Boutique Recruiting is seeking an organized Administrative Assistant to support a busy federal construction contractor. This role works with leadership and project teams across project administration, subcontractor compliance, accounting, HR, recruiting, and office operations.

The ideal candidate has at least one year of administrative experience in construction, follows up reliably, stays organized, and can gather information from busy people. Salary ranges from $55,000 to $70,000 per year DOE.

Qualifications

• 1+ years of administrative experience in construction.
• Experience with general contractor or subcontractor docs and processes.
• Strong organizational and time management with deadlines.
• Confident communication to obtain information from leaders and project teams.
• High discretion handling confidential HR and compensation information.

Responsibilities

• Follow up with subcontractors to collect closeout docs and project information.
• Prepare and manage construction subcontract agreements with attachments.
• Enter new projects, subcontractors, clients and data into Procore and internal systems.
• Support project invoicing and payment documentation; assist A/P/A/R as needed.
• Request and coordinate bid bonds and certificates with providers.
• Coordinate calendars, meetings, travel, interviews and candidate tracking.
• Assist onboarding, including equipment setup, software licensing and benefits enrollment.
• Collaborate with IT on devices, help desk requests, and licensing requirements.
• Maintain employee credentials, resumes, org charts, and project profiles.
• Coordinate office supplies, mail, calls, visitors, and filing systems.
• Deliver sealed proposals, attend pre-bid meetings, provide admin support.

Skills

Microsoft Office

Organization

Communication

Time management

Tools

Procore

Adobe Acrobat

SharePoint

QuickBooks

BuildingConnected

Job description

Boutique Recruiting is seeking an organized Administrative Assistant to support a busy federal construction contractor. This role works with leadership and project teams across project administration, subcontractor compliance, accounting, HR, recruiting, and office operations.

The ideal candidate has at least one year of administrative experience in construction, follows up reliably, stays organized, and can gather information from busy people. Salary ranges from $55,000 to $70,000 per year DOE.