Construction Admin Coordinator: Drive Project Data & Documentation

Everest Consultants, Inc.; Portland (OR); On-site; USD 52,000 - 72,000; Full time

Job summary

Everest Consultants, Inc. is seeking a Construction Administrative Coordinator to support construction program operations in Portland, Oregon. The role focuses on processing contractor submissions, maintaining work-order documentation, and coordinating communications with project teams.

The position is highly administrative and data-focused, with daily use of forms, Planner, and work-order systems, plus dashboards in Power BI and Tableau to validate processing and status.

Qualifications

• High school diploma plus 2+ years progressive administrative support, secretarial support, project administration, or related experience.
• 2+ years data entry and clerical experience.
• Strong attention to detail and accuracy in a high-volume environment.
• Proficient in Microsoft Office and Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and know when to escalate issues.

Responsibilities

• Process contractor-submitted forms and construction documentation using Forms and Planner.
• High-volume data entry and task management within work-order systems.
• Review submissions for completeness and accuracy.
• Validate permits, prerequisites, and required documentation.
• Attach documents to work orders and maintain audit trails.
• Use Power BI/Tableau dashboards to verify processing and track status.
• Perform data cleanup and identify discrepancies or missing information.
• Verify work-order completion for accounting completeness.
• Coordinate with internal teams and contractors on communications.
• Monitor a shared program mailbox and route incoming emails.

Skills

Microsoft Office

Excel

Data entry

Attention to detail

Communication

Multitasking

Education

High school diploma

Tools

Power BI

Tableau

Maximo

Outlook

Microsoft Teams

Microsoft Forms

Planner

Job description

Everest Consultants, Inc. is seeking a Construction Administrative Coordinator to support construction program operations in Portland, Oregon. The role focuses on processing contractor submissions, maintaining work-order documentation, and coordinating communications with project teams.

The position is highly administrative and data-focused, with daily use of forms, Planner, and work-order systems, plus dashboards in Power BI and Tableau to validate processing and status.