Construction Project Coordinator – Utility, Maximo, Power BI/Tableau

Mavensoft Technologies LLC; Portland (OR); On-site; USD 39,000 - 50,000; Full time

Job summary

Mavensoft Technologies LLC in Portland, OR is seeking a Construction Project Coordinator to manage contractor information, validate permits, and keep Maximo and related scheduling systems current. You will support the project team with data entry and documentation across multiple platforms.

The role requires strong Excel and MS Office skills, proactive communication, and the ability to follow up until you obtain answers.

Qualifications

• Experience in construction administration or project management is required.
• Experience with permits, prerequisites, and documentation.
• Proficiency with Maximo, Power BI/Tableau is a plus.
• Strong Excel and MS Office skills.
• Excellent communication and proactive follow-up.

Responsibilities

• Collect and process contractor-submitted information for construction projects.
• Validate permits, prerequisites, and documentation.
• Update Maximo and other work-order systems.
• Use Power BI/Tableau dashboards to validate and monitor data.
• Ensure all required documentation is attached to work orders.
• Support program email management and stakeholder communication.
• Provide general project team support across systems and tasks.
• Data entry and cleanup in work-order management systems.
• Verify work order completion for accounting.
• Coordinate with team and contractors to resolve questions promptly.

Skills

Excel

Interpersonal communication

Attention to detail

Follow-up

Education

High school diploma

Tools

Maximo

Power BI

Tableau

Microsoft Forms

Planner

Outlook / MS Office

Job description

Title: Construction Project Coordinator – Utility, Maximo, Power BI/Tableau

Location: Portland, OR

Duration: 7 Months - W2 Contract

Description:

• The Construction Administrative Coordinator responsible for collecting and processing contractor-submitted information for construction projects.
• Validate permits, prerequisites, and documentation
• Update Maximo and other work-order/scheduling systems
• Use Power BI/Tableau dashboards to validate and monitor data
• Ensures all required documentation is attached to work orders, validates permits and pre-requisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking. Supports program email management, facilitating communication between process owners and stakeholders.
• Provides general project team support, executing tasks within various systems, such as Maximo, work order system of record, for efficient task management and data processing. Adaptable role, subject to change with the evolving needs of the program.
• Collect and process contracted submitted forms using Microsoft Forms and Planner
• Heavy data entry and task management in work order management and scheduling systems
• Validates processing accuracy using dashboards and reports.
• Data clean up using dashboards and reports.
• Verify work order completion for accounting.

Preferred job skills:

• Any prior construction admin/project management or utility experience (especially in distribution operations) supporting construction execution and required permitting and documentation.
• OPUC, municipalities in Oregon, NESC standards, private communications, UG locates, easements and right of way experience desired.

Top 3 Must-Haves

• 1. Technology, this role will be in Outlook all day, working in our system of record, and coordinating with team and contractors. Must have good comfort level with Excel and Microsoft Office Suite.
• 2. Interpersonal skills are a must. We have constant interactions with the greater project team. We need professional and diplomatic communication skills. This needs to be coupled with patience and understanding.
• 3. Willingness to follow up and ask questions over and over till you get the answers you need.

Education Requirements :

High school diploma plus 2+ years of experience in a progressive administrative support and secretarial positions, project administration, or equivalent combination of education and experience.