Construction Admin Coordinator: Detail-Driven Organizer

L. Rose Recruiting; Florida; On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Semiannual bonus opportunities

401(k) retirement plan with employer-m

Health insurance with employer-paid

Employer-paid dental and vision

Life insurance, disability, AD&D

Paid holidays, PTO, vacation

Health insurance coverage options for+

Job summary

BBM Structural seeks a Construction Administration Assistant in Maitland, FL. You will coordinate site visits, maintain project docs, and track deadlines, supporting engineers and project teams in a fast-paced environment.

The ideal candidate is organized, detail-focused, and proficient in Microsoft Office, with strong communication skills and the ability to learn new software. Prior construction familiarity is a plus, but not required.

Qualifications

• Proficiency in Microsoft Office programs and ability to learn new software quickly.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills.
• Comfortable learning and navigating new software applications.
• Ability to work independently while collaborating with a team.
• Familiarity with construction documents or terminology is a plus, but not required.

Responsibilities

• Coordinate and schedule site visits, inspections, and project meetings.
• Maintain and organize construction administration documentation including RFIs, submittals, field reports, and project correspondence.
• Track outstanding project items, deadlines, and required follow-ups.
• Communicate with contractors, architects, clients, and internal teams regarding scheduling and admin matters.
• Prepare, format, distribute, and file construction observation reports and related documentation.
• Maintain accurate electronic project files, records, and tracking logs.
• Assist with meeting coordination, calendar management, and departmental scheduling.
• Provide day-to-day administrative and project coordination support to engineers and administration staff.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office proficiency

Tools

Microsoft Office Suite

Job description

BBM Structural seeks a Construction Administration Assistant in Maitland, FL. You will coordinate site visits, maintain project docs, and track deadlines, supporting engineers and project teams in a fast-paced environment.

The ideal candidate is organized, detail-focused, and proficient in Microsoft Office, with strong communication skills and the ability to learn new software. Prior construction familiarity is a plus, but not required.