Administrative Assistant

L. Rose Recruiting; Florida; On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Semiannual bonus opportunities

401(k) retirement plan with employer-m

Health insurance with employer-paid

Employer-paid dental and vision

Life insurance, disability, AD&D

Paid holidays, PTO, vacation

Health insurance coverage options for+

Job summary

BBM Structural seeks a Construction Administration Assistant in Maitland, FL. You will coordinate site visits, maintain project docs, and track deadlines, supporting engineers and project teams in a fast-paced environment.

The ideal candidate is organized, detail-focused, and proficient in Microsoft Office, with strong communication skills and the ability to learn new software. Prior construction familiarity is a plus, but not required.

Qualifications

• Proficiency in Microsoft Office programs and ability to learn new software quickly.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills.
• Comfortable learning and navigating new software applications.
• Ability to work independently while collaborating with a team.
• Familiarity with construction documents or terminology is a plus, but not required.

Responsibilities

• Coordinate and schedule site visits, inspections, and project meetings.
• Maintain and organize construction administration documentation including RFIs, submittals, field reports, and project correspondence.
• Track outstanding project items, deadlines, and required follow-ups.
• Communicate with contractors, architects, clients, and internal teams regarding scheduling and admin matters.
• Prepare, format, distribute, and file construction observation reports and related documentation.
• Maintain accurate electronic project files, records, and tracking logs.
• Assist with meeting coordination, calendar management, and departmental scheduling.
• Provide day-to-day administrative and project coordination support to engineers and administration staff.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Who We Are

L. Rose Recruiting is representing BBM Structural, a structural engineering firm, in the search for a Construction Administration Assistant to join its team in Maitland, Florida.

BBM Structural works with architects, contractors, and other project stakeholders to support the successful execution of construction projects. The Construction Administration team plays an important role in keeping projects organized, documentation accurate, and communication flowing between everyone involved.

This is an excellent opportunity for an organized, detail-oriented professional who enjoys coordinating multiple moving parts and wants to build a career in the architecture, engineering, and construction (AEC) industry.

Who You Are

You are someone who enjoys keeping things organized, staying on top of details, and making sure nothing falls through the cracks.

You are comfortable juggling multiple priorities, coordinating schedules, and communicating with different people throughout the day. You are tech-savvy, proficient in Microsoft Office, and confident in your ability to learn new software and processes.

You don't need an engineering background or previous construction industry experience to be successful in this role. What matters most is your ability to stay organized, communicate professionally, take initiative, and follow through.

What You Will Do

• Coordinate and schedule site visits, inspections, and project meetings.

• Maintain and organize construction administration documentation, including Requests for Information (RFIs), submittals, field reports, and project correspondence.

• Track outstanding project items, deadlines, and required follow-ups.

• Communicate with contractors, architects, clients, and internal engineering teams regarding scheduling and administrative matters.

• Prepare, format, distribute, and file construction observation reports and related documentation.

• Maintain accurate electronic project files, records, and tracking logs.

• Assist with meeting coordination, calendar management, and departmental scheduling.

• Provide day-to-day administrative and project coordination support to engineers and construction administration personnel.

How You Will Do It

• Stay organized:Keep track of multiple projects, schedules, and deadlines while maintaining accurate records.

• Pay attention to the details:Ensure documentation is complete, accurate, and properly filed.

• Communicate effectively:Maintain clear, professional communication with internal team members and external stakeholders.

• Take initiative:Anticipate administrative needs, follow up on outstanding items, and help keep projects moving forward.

• Be adaptable:Learn new software, processes, and industry terminology as you grow into the position.

• Work collaboratively:Support engineers and other team members in a fast-paced, project-driven environment.

Job Requirements

• 2+ years of administrative support, project administration, or coordination experience preferred, but not required.

• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent attention to detail and accuracy.

• Professional written and verbal communication skills.

• Comfortable learning and navigating new software applications.

• Ability to work independently while collaborating with a team.

• Familiarity with construction documents, processes, or terminology is a plus, but not required.

Compensation

The pay range for this position is $19–$22 per hour, depending on experience and qualifications.

Benefits & Perks

• Semiannual bonus opportunities

• 401(k) retirement plan with employer matching

• Health insurance with fully employer-paid plan options

• Employer-paid dental and vision insurance

• Life insurance, short- and long-term disability, and AD&D coverage

• Paid holidays, PTO, and vacation

• Health insurance coverage options for spouses and dependents