Construction Project Admin & Documentation Specialist

Construction Procurement Solutions, LLC; Sandy (UT); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer "

Life & AD&D Insurance

Paid time off

Paid Holidays

Job summary

Layton Construction seeks an organized administrative professional in Layton, UT to support project teams with documentation, contracts, and correspondence. The role requires a high school diploma, 50 wpm typing, and 2 years of secretarial or administrative experience.

You will maintain project records, shop drawing logs, and change orders, coordinating with managers to ensure timely submissions and compliant paperwork. Strong communication and MS Office skills are essential.

Qualifications

• Two years’ experience in secretarial or administrative work.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously with effective prioritization.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Assembles, compiles, and prepares documents to ensure efficient documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, notices, warranties, and as‑built drawings.
• Maintains logs reflecting status of shop drawings, requests for clarification, change requests, and proposal requests.
• Distributes change requests and follows up for pricing changes.
• Prepares agendas and minutes for preconstruction meetings; transcribes notes.
• Drafts, transmits, and files correspondence; assists in bidding and scope development for trade contractors.

Skills

Organizational skills

Written communication

Verbal communication

Team player

Typing 50 wpm

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Layton Construction seeks an organized administrative professional in Layton, UT to support project teams with documentation, contracts, and correspondence. The role requires a high school diploma, 50 wpm typing, and 2 years of secretarial or administrative experience.

You will maintain project records, shop drawing logs, and change orders, coordinating with managers to ensure timely submissions and compliant paperwork. Strong communication and MS Office skills are essential.