Construction Admin Assistant: Submittals & RFIs Support

NV5; Shawsheen Village (MA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k) plan

Paid time off

Paid holidays

Professional development

Job summary

NV5 is seeking a CA Assistant to support the CA Senior Construction Administrator with submittals, RFIs and related administrative tasks in our Massachusetts office.

You will manage document control, track submittals, prepare electronic packages, and help keep the CA team organized and efficient through accurate filing and clear communication.

Strong MS Word/Excel skills, attention to detail, and the ability to prioritize will help you thrive in a collaborative, team-driven environment.

Qualifications

• High School Diploma or 3+ years of admin/engineering construction experience.
• Proficient in MS Word and Excel; typing speed 50 wpm.
• Strong organizational and communication skills; ability to work with others.

Responsibilities

• Assist CA Senior Construction Administrator with submittals/RFIs and other CA administrative duties.
• Prepare submittals/RFIs electronically (logging, cover sheets, comments, distribution).
• Provide coverage when CA Senior Construction Administrator is out sick or on vacation.
• Track submittals/RFIs for timely processing using Newforma and Forma (ACC).
• Mail/e-mail all submittals and outgoing construction paperwork.

Skills

MS Word

MS Excel

Typing 50 wpm

Communication

Organizational skills

Team collaboration

Education

High School Diploma

Tools

Newforma

Forma (ACC)

Job description

NV5 is seeking a CA Assistant to support the CA Senior Construction Administrator with submittals, RFIs and related administrative tasks in our Massachusetts office.

You will manage document control, track submittals, prepare electronic packages, and help keep the CA team organized and efficient through accurate filing and clear communication.

Strong MS Word/Excel skills, attention to detail, and the ability to prioritize will help you thrive in a collaborative, team-driven environment.