Construction Admin Assistant: Streamline Projects & Docs

Servpro-Industries-1; Vacaville (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Competitive salary

Job summary

Servpro of Vacaville is seeking an Administrative Assistant to support office teammates and customers, handling tasks with professionalism via phone and email. The role emphasizes accuracy, organization, and proactive communication in a fast-paced office.

Ideal candidates will have a high school diploma, strong Microsoft Office skills, and 2+ years of office experience, with preference for Xactimate experience and insurance/mitigation knowledge.

Qualifications

• High school diploma/GED preferred.
• Proficient in Microsoft Office.
• Strong attention to detail and problem-solving.
• Excellent written and verbal communication; strong organization.

Responsibilities

• Perform fundamental daily administrative tasks for the office team.
• Perform detailed and accurate data entry; assist other departments.
• Maintain clear project communications with customers and stakeholders.
• Daily project oversight: monitor status, audit, and work-in-progress.
• Create preliminary estimates using estimating software; review job site documentation.
• Work with Project Managers to ensure thorough project documentation.

Skills

Microsoft Office

Attention to detail

Communication skills

Organization

Multitasking

Education

High school diploma/GED

Tools

Xactimate

Job description

Servpro of Vacaville is seeking an Administrative Assistant to support office teammates and customers, handling tasks with professionalism via phone and email. The role emphasizes accuracy, organization, and proactive communication in a fast-paced office.

Ideal candidates will have a high school diploma, strong Microsoft Office skills, and 2+ years of office experience, with preference for Xactimate experience and insurance/mitigation knowledge.