Construction Admin Assistant: Project Support

Doist; Carrollton (GA); On-site; USD 36,000 - 52,000; Full time

Job summary

Mullins Mechanical in Carrollton, Georgia is seeking a Construction Administrative Assistant to support project management by handling project documentation, candidate screens, scheduling, and data entry. You will ensure smooth office procedures in a fast-paced construction environment, collaborating with managers, suppliers, and field teams.

The ideal candidate offers strong organizational skills, exceptional attention to detail, and outstanding communication.

Qualifications

• Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in all aspects of work.
• Ability to work collaboratively as part of a team and contribute to a positive work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with construction management software like Procore is a plus.
• Previous experience in an administrative role, preferably in the construction industry.

Responsibilities

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
• Scheduling: Coordinate interviews, meetings, and appointments.
• Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Team collaboration

MS Office

Procore experience

Administrative experience

Job description

Mullins Mechanical in Carrollton, Georgia is seeking a Construction Administrative Assistant to support project management by handling project documentation, candidate screens, scheduling, and data entry. You will ensure smooth office procedures in a fast-paced construction environment, collaborating with managers, suppliers, and field teams.

The ideal candidate offers strong organizational skills, exceptional attention to detail, and outstanding communication.