Construction Administrative Assistant: Project Support & Coordination

Mullins Mechanical; Carrollton (GA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability Insurance

Paid Holidays

Paid Vacation

401K

Job summary

Mullins Mechanical is seeking a Construction Administrative Assistant in Carrollton, Georgia to support the project management team and keep office procedures running smoothly. The role requires strong communication, organization, and attention to detail in a fast-paced construction setting.

You will handle project documentation, scheduling, correspondence, recruiting support, and data entry across multiple software systems, contributing to efficient project delivery and client satisfaction.

Qualifications

• Excellent verbal and written communication with clients, subcontractors, and team members.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in all aspects of work.
• Ability to work collaboratively as part of a team in a fast-paced construction environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); Procore experience is a plus.

Responsibilities

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
• Scheduling: Coordinate interviews, meetings, and appointments.
• Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.

Skills

Communication

Organization

Attention to detail

Teamwork

Microsoft Office

Tools

Procore

Job description

Mullins Mechanical is seeking a Construction Administrative Assistant in Carrollton, Georgia to support the project management team and keep office procedures running smoothly. The role requires strong communication, organization, and attention to detail in a fast-paced construction setting.

You will handle project documentation, scheduling, correspondence, recruiting support, and data entry across multiple software systems, contributing to efficient project delivery and client satisfaction.