Construction Admin Assistant — PM & Document Control

EMCOR Group; Hobart (IN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

401(k) plan

Job summary

EMCOR Group is seeking an Administrative Assistant to support the Division Manager and Project Managers in Hobart, Indiana. The role involves clerical tasks, drafting correspondence, scheduling, and maintaining paper and electronic files in a fast-paced office.

The ideal candidate will be reliable, organized, and able to juggle multiple priorities while ensuring confidentiality of information. Proficiency in Microsoft Office is required, with preference for experience in construction industry

Qualifications

• Requires 1–3 years in an administrative role supporting management.
• 1–3 years of admin experience preferred.
• High school diploma or GED required; bachelor’s degree preferred.

Responsibilities

• Review and enter time sheets into payroll/database.
• Process new hire paperwork for field employees.
• Answer phones and route calls.
• Enter accounts payable invoices and match to POs.
• Create and maintain databases and reports.
• Maintain confidential information and filing systems.
• Coordinate with Division Manager and Project Managers.

Skills

Business writing

Organization

Customer service

Interpersonal skills

Scheduling

Time management

Strategic thinking

Analytical skills

Multitasking

English communication

Education

High school diploma or GED

Bachelor’s Degree (preferred)

Tools

Microsoft Office (Outlook, Word, Excel)

Project software

Financial software

Job description

EMCOR Group is seeking an Administrative Assistant to support the Division Manager and Project Managers in Hobart, Indiana. The role involves clerical tasks, drafting correspondence, scheduling, and maintaining paper and electronic files in a fast-paced office.

The ideal candidate will be reliable, organized, and able to juggle multiple priorities while ensuring confidentiality of information. Proficiency in Microsoft Office is required, with preference for experience in construction industry