Construction Admin Assistant: Fast-Paced In-Office Support

Page Mechanical Group, Inc.; Stamford (CT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid holidays

401(k) retirement plan

Job summary

Energy Spray Systems is seeking a full-time Administrative Assistant to join our team in-office. The ideal candidate will bring experience in administrative support, a proactive and organized approach, and the ability to multitask in a fast-paced construction environment.

They should communicate effectively at all levels within the organization and with clients, and be hands-on, detail-oriented, and reliable in completing tasks and projects.

Qualifications

• Experience providing administrative support.
• Experience within the construction industry is preferred.
• Proactive, organized and able to multi-task.

Responsibilities

• Act as a point of contact for customers, clients or suppliers via email, phone or in person.
• Create and manage documents and spreadsheets.
• Request and manage project specific Preliminary Notices.
• Request and manage project specific Certificates of Insurance.
• Conduct data entry.
• Track Monthly Bids and Securals.
• Project Set Ups in multiple software systems.
• Maintain files of working documents and related paperwork.
• Follow directions and perform duties as assigned.

Tools

Microsoft Word

Excel

Outlook

Job description

Energy Spray Systems is seeking a full-time Administrative Assistant!

We are looking for the someone with experience of Administrative Support with experience in the constructionindustry.
The ideal candidate possesses a positive team player attitude, is proactive, organized, and can multi-task in the performance of various duties.
Candidate must have strong organizational and interactive skills with the ability to effectively communicate with all levels within the organization and its clients.
The role is ideal for someone who's hands-on, takes pride in doing great work, moves quickly when needed, thrives in a fast-paced environment, and pays close attention to the details.

This is a full-time position providing administrative support . It is a busy role which requires a strong sense of organization, order, and communication.
Duties and Responsibilities will include but are not limited to the following.

• Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
• Creating and managing documents, spreadsheets
• Request & manage project specific Preliminary Notices
• Request & manage project specific Certificates of Insurance
• Conduct data entry
• Track Monthly Bids and Securals
• Project Set Ups in multiple software systems
• Strong knowledge of Microsoft Word, Excel and Outlook.
• Maintain files of working documents, including resolution paperwork.
• Follow directions for task given and perform duties as assigned.

Schedule

• Full Time (8-hour shift)
• Monday to Friday
• In Office

Benefits

Benefits become available after the applicable waiting period and include:

• Medical, dental, and vision insurance
• Paid time off (PTO)
• Paid holidays
• 401(k) retirement plan (if applicable)