Construction Admin & Office Coordinator — Health & 401(k)

Kasper Electrical Inc; Town of Florida (NY); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

401(k) with 4% company match

Health, dental, vision, and life保险

Job summary

Kasper Electrical Inc is hiring an Office Assistant to support our office, field teams, and project accounting functions. You will manage tech needs, vendor coordination, and documentation while ensuring accuracy and compliance.

The role emphasizes organization, reliability, and effective communication with leadership and contractors. This is a full-time, in-person opportunity in South Florida with benefits including 401(k) and health insurance.

Qualifications

• Strong attention to detail and organizational skills.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word.
• Comfortable managing vendor relationships and basic tech troubleshooting.
• Reliable, punctual, and able to manage multiple tasks and deadlines.
• Takes ownership of follow-up items and keeps records current without being chased.

Responsibilities

• Manage company technology needs for staff, including setup and vendor coordination.
• Set up employee email accounts and provide Microsoft 365 support.
• Coordinate with vendors for uniforms, PPE, and office supplies.
• Coordinate meetings for field and office teams.
• Track safety and compliance training assignments (e.g., OSHA).
• Be the point of contact for office facilities and maintenance.
• Support employee recognition and morale initiatives.
• Request lien releases and lien waivers from vendors.
• Communicate with contractors and customers regarding documentation requests.
• Maintain lien releases, Notices to Owner, and project files.
• Request, collect, and track COIs.
• Follow up on outstanding documentation and keep records current.
• Maintain filing systems and tracking logs.
• Assist with project closeout documentation and payment-related requests.
• Provide administrative support to Accounts Receivable and Operations.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Professional communication

Microsoft Office

Outlook

Excel

Word

Vendor coordination

Tech troubleshooting

Reliability

Tools

Microsoft Office Suite

Job description

Kasper Electrical Inc is hiring an Office Assistant to support our office, field teams, and project accounting functions. You will manage tech needs, vendor coordination, and documentation while ensuring accuracy and compliance.

The role emphasizes organization, reliability, and effective communication with leadership and contractors. This is a full-time, in-person opportunity in South Florida with benefits including 401(k) and health insurance.