Administrator Assistant

Fullcirclerestoration; Waco (TX); On-site; USD 26,000 - 34,000; Full time

Job summary

Cotton Holdings, Inc. is seeking an Administrator Assistant in Waco, TX to support project teams with administrative duties, billing, procurement, and document control.

You will process vendor invoices, assist with monthly billing, coordinate with Accounting and Risk, maintain electronic project files, and help streamline internal processes. Travel to job sites and disaster areas may be required.

Qualifications

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.
• Experience with administrative tasks in a service company is a plus.

Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies.
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills

Billing

Procurement

Document control

Vendor management

Excel

Communication

Education

HS Diploma or GED

Bachelor’s degree in construction management, business, accounting, or related field

Job description

Administrator Assistant

Department: Construction

Employment Type: Full Time

Location: Waco, TX

Compensation: $22.00 / hour

Description

Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments.

Summary (Scope of Job)

Assist Project Teams in managing administrative duties which include billing, procurement & document control.

Key Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills, Knowledge and Expertise

Education:

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.

Experience:

• One (1) year of administrative experience for service company or industry.
• Construction management experience preferred.
• Basic Excel experience including data entry and reporting preferred.