Administrator Assistant

Cotton Holdings Inc.; Waco (TX); On-site; USD 29,000 - 32,000; Full time

Job summary

Cotton Holdings, Inc. is seeking an Administrative Assistant to join the Construction department in Waco, TX. You will assist project teams with essential duties such as billing, procurement and document control to support disaster recovery and large development projects.

Ideal candidates have an HS Diploma or GED, at least 1 year of administrative experience, and basic Excel skills. A bachelor’s degree and experience with PandaDoc/DocuSign, SharePoint and Teams are a plus.

Qualifications

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.
• One (1) year of administrative experience for service company or industry.
• Construction management experience preferred.
• Basic Excel experience including data entry and reporting preferred.
• Accounting exposure preferred
• Insurance exposure preferred
• PandaDoc/DocuSign experience preferred
• SharePoint experience preferred
• Microsoft Teams exposure preferred

Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills

Teamwork

Communication

Problem Solving

Organized

Education

HS Diploma or GED

Bachelor’s degree preferred

Tools

PandaDoc/DocuSign

SharePoint

Microsoft Teams

Job description

Description

Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments.

Department

Construction

Location

Waco, TX

Compensation

$22.00 / hour

Summary (Scope of Job)

Assist Project Teams in managing administrative duties which include billing, procurement & document control.

Key Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills, Knowledge and Expertise

Education:

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.

Experience:

• One (1) year of administrative experience for service company or industry.
• Construction management experience preferred.
• Basic Excel experience including data entry and reporting preferred.
• Accounting exposure preferred
• Insurance exposure preferred
• PandaDoc/DocuSign experience preferred
• SharePoint experience preferred
• Microsoft Teams exposure preferred

Knowledge and Skills:

• Teamwork
• Communication
• Problem Solving
• Organized

Disclaimer:

This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.

Equal Opportunity Employer/Veterans/Disabled.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR [phone]

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