Construction Admin & Accounting Specialist

SMS; Florida; On-site; USD 40,000 - 60,000; Full time

Job summary

SMS in Florida is seeking an Administrative and Accounting Specialist to support daily construction operations and accounting functions, including contract preparation, invoicing, payroll, AR/AP, scheduling, materials ordering, permitting, collections, and project documentation.

The role requires collaboration with the Project Coordinator and HR Manager, with a focus on data entry, licensing, field activity tracking, and month-end/year-end reconciliations.

Qualifications

• 2+ years of accounting/bookkeeping experience, ideally in construction.
• Proficient data entry and record-keeping.
• Familiar with project accounting and job cost reporting.

Responsibilities

• Enter Bills and Receipts into QuickBooks, ensuring expenses are recorded.
• Manage licenses and permits in support of the Project Coordinator.
• Process payroll and handle accounts receivable/payable tasks.
• Support month-end and year-end financial reconciliation.
• Assist in day-to-day reporting for senior management.
• Reconcile field activity to QuickBooks Project reports.

Skills

Data entry

Reporting

Education

High School Diploma or Equivalent

Tools

QuickBooks Online

Buildertrend

Job description

SMS in Florida is seeking an Administrative and Accounting Specialist to support daily construction operations and accounting functions, including contract preparation, invoicing, payroll, AR/AP, scheduling, materials ordering, permitting, collections, and project documentation.

The role requires collaboration with the Project Coordinator and HR Manager, with a focus on data entry, licensing, field activity tracking, and month-end/year-end reconciliations.