Administrative and Accounting Specialist

SMS; Florida; Presencial; USD 40 000 - 60 000; Tempo integral

Resumo da oferta

SMS in Florida is seeking an Administrative and Accounting Specialist to support daily construction operations and accounting functions, including contract preparation, invoicing, payroll, AR/AP, scheduling, materials ordering, permitting, collections, and project documentation.

The role requires collaboration with the Project Coordinator and HR Manager, with a focus on data entry, licensing, field activity tracking, and month-end/year-end reconciliations.

Qualificações

• 2+ years of accounting/bookkeeping experience, ideally in construction.
• Proficient data entry and record-keeping.
• Familiar with project accounting and job cost reporting.

Responsabilidades

• Enter Bills and Receipts into QuickBooks, ensuring expenses are recorded.
• Manage licenses and permits in support of the Project Coordinator.
• Process payroll and handle accounts receivable/payable tasks.
• Support month-end and year-end financial reconciliation.
• Assist in day-to-day reporting for senior management.
• Reconcile field activity to QuickBooks Project reports.

Conhecimentos

Data entry

Reporting

Formação académica

High School Diploma or Equivalent

Ferramentas

QuickBooks Online

Buildertrend

Descrição da oferta de emprego

Job Description

Job Description

Administrativeand Accounting Specialist

Our client is looking foranAdministrativeand Accounting Specialistfor immediate hire to support expansion into the Floridaconstruction market. This person will supportdaily construction operations and accounting functions, including contract preparation, invoicing, payroll processing, accounts receivable, accounts payable, scheduling, materials ordering, permitting, collections, and project documentation.

Essential Duties:

• Data entry for Bills, and Receipts into QuickBooks, assuring that all expenses are entered into theappropriate BusinessClass.
• Manage licenses and permits when needed, in support of the Project Coordinator.
• Manage the incentives paid to staff along with the HR Manager.
• Assure all Credit card receipts are entered into the AccountingSystem, andkeep a logto be reviewedwith the HR Manager.
• Assistin day-to-day reporting functions for senior management.
• Assistin month-end and year-end financial reconciliation.
• Support in materials ordering with the Project Coordinator.
• Support the Project Coordinators in reconciling field activity to the QuickBooks Project reports.
• Supporting the Civil Project Coordinator in allocation of bills, job costing, project advance scheduling, reception of field reports, andpermitology.

Requirements:

• 2+ years of experience in accounting/bookkeeping, ideally in theconstruction industry.
• High School Diploma or Equivalent isrequired.
• AdvancedQuickbooksOnline experience isrequired.
• BuildertrendSoftware experience would be preferred.

We are an equal employment company, with a drug-free workplace. In addition to the competitive wages and incentives, weprovidethe opportunity to become an integral part of the continued growth of our organization. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.