Construction Adm Assistant

AppleOne Employment Services; Fresno (CA); On-site; USD 60,000 - 69,000; Full time

Benefits offered by this job

Direct hire

Salary 60,000–69,000 USD per year

Employee benefits and development

Job summary

AppleOne Employment Services is assisting a well-established construction organization in Fresno, CA to find a Construction Administrative Assistant for a direct hire opportunity supporting the Risk Management Department. The role suits an organized administrative professional with construction, contract administration, or project documentation experience in a fast-paced, team-focused environment.

You will manage contracts, subcontractor documentation, compliance records, project files, and

Responsibilities

• Provide administrative support to department leadership, executives, project management teams, and internal stakeholders.
• Set up and maintain new job files, contract records, checklists, tracking logs, SharePoint documentation, and project-specific files.
• Process and track subcontractor contract documents, pay estimates, owner change orders, subcontract change orders, insurance certificates, lien waivers, and compliance documents.
• Prepare letters, transmittals, memos, templates, bid forms, prequalification forms, and other business documents with accuracy and professionalism.
• Maintain secure, organized, and accurate records while reviewing documentation for errors and following up on missing or time-sensitive items.
• Represent the company professionally when communicating with customers, subcontractors, governmental agencies, and internal teams.

Job description

Job Summary

A well-established construction organization in Fresno, CA is seeking a Construction Administrative Assistant for a direct hire opportunity supporting the Risk Management Department. This role is ideal for an organized administrative professional with construction, contract administration, or project documentation experience who enjoys working in a fast-paced, team-focused environment.

The Construction Administrative Assistant will provide critical clerical and administrative support related to contracts, subcontractor documentation, compliance records, project files, and communication with project management teams and job site stakeholders. This is a strong opportunity to join a safety-focused company with supportive leadership, a collaborative culture, long-term stability, training and development opportunities, and room for continued career growth.

Key Responsibilities

• Provide administrative support to department leadership, executives, project management teams, and internal stakeholders.


• Set up and maintain new job files, contract records, checklists, tracking logs, SharePoint documentation, and project-specific files.


• Process and track subcontractor contract documents, pay estimates, owner change orders, subcontract change orders, insurance certificates, lien waivers, and compliance documents.


• Prepare letters, transmittals, memos, templates, bid forms, prequalification forms, and other business documents with accuracy and professionalism.


• Maintain secure, organized, and accurate records while reviewing documentation for errors and following up on missing or time-sensitive items.


• Represent the company professionally when communicating with customers, subcontractors, governmental agencies, and internal teams.

Compensation and Benefits

• Direct hire opportunity.


• Salary range: $60,000 to $69,000 per year.


• Employee benefits, training and development opportunities, and career growth were noted.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.