Construction Accounts Payable Supervisor • Onsite

Build Group, Inc; Walnut Creek (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

Build Group, Inc. in Walnut Creek, CA, is seeking an Accounts Payable Supervisor to oversee daily AP operations for our construction projects. You will supervise AP staff, ensure timely processing of vendor and subcontractor invoices, maintain internal controls, and collaborate with project teams.

The ideal candidate has strong construction accounting experience, excellent organizational and problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment onsite.

Qualifications

• 5+ years of accounts payable or accounting experience, including supervision.
• Construction industry accounting experience strongly preferred.
• Experience with vendor and subcontractor invoicing, payments, and lien waivers.
• Strong knowledge of invoice processing, three-way matching, account coding, vendor reconciliations, and payment controls.
• Excellent leadership, communication, and problem-solving skills.

Responsibilities

• Oversee daily AP operations, including vendor and subcontractor invoice processing, coding, approvals, documentation, and timely payment.
• Review and approve AP transactions in accordance with company policies, authorization requirements, and internal controls.
• Manage subcontractor payment requirements, including lien waivers, releases, compliance documentation, and other required supporting documents.
• Oversee check runs, ACH, wire transfers, and other electronic payment processes.
• Monitor AP aging, payment schedules, and outstanding invoices to ensure timely and accurate processing.
• Ensure proper controls and verification for new vendor setup and changes to vendor or payment information.
• Resolve escalated invoice discrepancies, vendor inquiries, payment issues, and coding questions.
• Reconcile vendor statements and AP balances, ensuring outstanding items are researched and resolved.
• Partner with Project Managers, Project Accountants, Operations, and other departments to address invoice and payment issues.
• Oversee employee expense reimbursements and corporate credit card activity for proper coding, approvals, and documentation.
• Support month-end and year-end close, including AP accruals, reconciliations, reporting, and audit requests.
• Maintain accurate vendor records and required tax and compliance documentation.
• Develop and improve AP procedures, workflows, systems, and internal controls to enhance efficiency and accuracy.
• Prepare and review AP reporting and provide management with visibility into payment activity and outstanding obligations.
• Supervise, train, and support AP staff, including managing daily workflow and priorities.
• Perform other duties as assigned.

Skills

Leadership

Communication

Time management

Analytical thinking

Tools

Excel

Oracle Textura Payment Management

Plexxis

Sage 300 CRE (Timberline)

Procore

Job description

Build Group, Inc. in Walnut Creek, CA, is seeking an Accounts Payable Supervisor to oversee daily AP operations for our construction projects. You will supervise AP staff, ensure timely processing of vendor and subcontractor invoices, maintain internal controls, and collaborate with project teams.

The ideal candidate has strong construction accounting experience, excellent organizational and problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment onsite.