Accounts Payable Lead

Vaco Recruiter Services; Shelton (CT); On-site; USD 70,000 - 110,000; Full time

Job summary

Vaco Recruiter Services is seeking an experienced Accounts Payable Lead for a growing construction organization to oversee the day-to-day AP function across multiple projects. You will manage high-volume invoice processing, vendor and subcontractor payments, job cost coding, and month-end closing activities.

The ideal candidate will be detail-oriented, highly organized and capable of mentoring AP staff, streamlining processes, and ensuring accurate, compliant financial records in a fast-paced,

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of Accounts Payable experience, preferably within the construction industry.
• Prior lead or supervisory experience preferred.
• Strong understanding of job costing, subcontractor payments, and construction accounting practices.
• Experience processing high-volume invoices in a project-based environment.

Responsibilities

• Lead and support daily Accounts Payable operations for multiple construction projects and entities.
• Review, code, and process vendor and subcontractor invoices accurately and timely.
• Ensure invoices are properly matched to purchase orders, contracts, and receiving documentation.
• Manage weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and proactively resolve payment discrepancies.
• Maintain vendor records, including W-9 documentation, certificates of insurance, and compliance requirements.
• Review and monitor job cost allocations to ensure project expenses are recorded accurately.
• Coordinate with Project Managers, Estimators, and Operations teams regarding invoice approvals and project-related costs.
• Track subcontractor compliance, lien waivers, and related construction documentation.
• Assist with month-end close activities, account reconciliations, and accruals.
• Support year-end audits and 1099 preparation.
• Identify process improvements and help streamline AP workflows and internal controls.
• Train and mentor Accounts Payable staff while serving as the primary point of contact for AP-related questions.

Skills

Accounts Payable

Leadership

Communication

Problem-solving

Job costing

Education

Bachelor's degree in Accounting/Finance

Associate's degree in related field

Tools

ERP systems

Microsoft Excel

Job description

Accounts Payable Lead

Position Overview

Our client, a growing construction organization, is seeking an experienced Accounts Payable Lead to oversee the day-to-day accounts payable function and support the accounting team. This role will be responsible for managing high-volume invoice processing, vendor relationships, subcontractor payments, job cost coding, and month-end closing activities. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced project-driven environment.

Responsibilities

• Lead and support daily Accounts Payable operations for multiple construction projects and entities.
• Review, code, and process vendor and subcontractor invoices accurately and timely.
• Ensure invoices are properly matched to purchase orders, contracts, and receiving documentation.
• Manage weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and proactively resolve payment discrepancies.
• Maintain vendor records, including W-9 documentation, certificates of insurance, and compliance requirements.
• Review and monitor job cost allocations to ensure project expenses are recorded accurately.
• Coordinate with Project Managers, Estimators, and Operations teams regarding invoice approvals and project-related costs.
• Track subcontractor compliance, lien waivers, and related construction documentation.
• Assist with month-end close activities, account reconciliations, and accruals.
• Support year-end audits and 1099 preparation.
• Identify process improvements and help streamline AP workflows and internal controls.
• Train and mentor Accounts Payable staff while serving as the primary point of contact for AP-related questions.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of Accounts Payable experience, preferably within the construction industry.
• Prior lead or supervisory experience preferred.
• Strong understanding of job costing, subcontractor payments, and construction accounting practices.
• Experience processing high-volume invoices in a project-based environment.
• Proficiency with ERP/accounting systems and Microsoft Excel.
• Strong communication, organizational, and problem-solving skills.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.

Preferred Experience

• Construction, contracting, engineering, or project-based industry experience.
• Knowledge of lien waivers, certified payroll, retainage, and subcontractor compliance.
• Experience supporting month-end and year-end close processes.
• Familiarity with Sage, Foundation, Viewpoint, CMiC, or similar construction accounting software.