Accounts Payable Supervisor

Build Group, Inc; Walnut Creek (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

Build Group, Inc. in Walnut Creek, CA, is seeking an Accounts Payable Supervisor to oversee daily AP operations for our construction projects. You will supervise AP staff, ensure timely processing of vendor and subcontractor invoices, maintain internal controls, and collaborate with project teams.

The ideal candidate has strong construction accounting experience, excellent organizational and problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment onsite.

Qualifications

• 5+ years of accounts payable or accounting experience, including supervision.
• Construction industry accounting experience strongly preferred.
• Experience with vendor and subcontractor invoicing, payments, and lien waivers.
• Strong knowledge of invoice processing, three-way matching, account coding, vendor reconciliations, and payment controls.
• Excellent leadership, communication, and problem-solving skills.

Responsibilities

• Oversee daily AP operations, including vendor and subcontractor invoice processing, coding, approvals, documentation, and timely payment.
• Review and approve AP transactions in accordance with company policies, authorization requirements, and internal controls.
• Manage subcontractor payment requirements, including lien waivers, releases, compliance documentation, and other required supporting documents.
• Oversee check runs, ACH, wire transfers, and other electronic payment processes.
• Monitor AP aging, payment schedules, and outstanding invoices to ensure timely and accurate processing.
• Ensure proper controls and verification for new vendor setup and changes to vendor or payment information.
• Resolve escalated invoice discrepancies, vendor inquiries, payment issues, and coding questions.
• Reconcile vendor statements and AP balances, ensuring outstanding items are researched and resolved.
• Partner with Project Managers, Project Accountants, Operations, and other departments to address invoice and payment issues.
• Oversee employee expense reimbursements and corporate credit card activity for proper coding, approvals, and documentation.
• Support month-end and year-end close, including AP accruals, reconciliations, reporting, and audit requests.
• Maintain accurate vendor records and required tax and compliance documentation.
• Develop and improve AP procedures, workflows, systems, and internal controls to enhance efficiency and accuracy.
• Prepare and review AP reporting and provide management with visibility into payment activity and outstanding obligations.
• Supervise, train, and support AP staff, including managing daily workflow and priorities.
• Perform other duties as assigned.

Skills

Leadership

Communication

Time management

Analytical thinking

Tools

Excel

Oracle Textura Payment Management

Plexxis

Sage 300 CRE (Timberline)

Procore

Job description

We are seeking an Accounts Payable Supervisor to oversee the day-to-day accounts payable operations for our construction organizations. This position will be responsible for supervising AP activities, ensuring the accurate and timely processing of vendor and subcontractor invoices and payments, maintaining strong internal controls, and supporting the accounting and project teams.

The AP Supervisor will lead and develop AP staff, monitor workflows and deadlines, resolve escalated issues, and ensure compliance with company policies and procedures. The ideal candidate has strong construction accounting experience, excellent organizational and problem-solving skills, and the ability to effectively manage multiple priorities in a fast-paced environment.

This position is onsite daily in our Walnut Creek office.

RESPONSIBILITIES

• Oversee daily accounts payable operations, including vendor and subcontractor invoice processing, coding, approvals, documentation, and timely payment.
• Review and approve AP transactions in accordance with company policies, authorization requirements, and internal controls.
• Manage subcontractor payment requirements, including lien waivers, releases, compliance documentation, and other required supporting documents.
• Oversee check runs, ACH, wire transfers, and other electronic payment processes.
• Monitor AP aging, payment schedules, and outstanding invoices to ensure timely and accurate processing.
• Ensure proper controls and verification for new vendor setup and changes to vendor or payment information.
• Resolve escalated invoice discrepancies, vendor inquiries, payment issues, and coding questions.
• Reconcile vendor statements and AP balances, ensuring outstanding items are researched and resolved.
• Partner with Project Managers, Project Accountants, Operations, and other departments to address invoice and payment issues.
• Oversee employee expense reimbursements and corporate credit card activity for proper coding, approvals, and documentation.
• Support month-end and year-end close, including AP accruals, reconciliations, reporting, and audit requests.
• Maintain accurate vendor records and required tax and compliance documentation.
• Develop and improve AP procedures, workflows, systems, and internal controls to enhance efficiency and accuracy.
• Prepare and review AP reporting and provide management with visibility into payment activity and outstanding obligations.
• Supervise, train, and support AP staff, including managing daily workflow and priorities.
• Perform other duties as assigned.

REQUIREMENTS

• 5+ years of accounts payable or accounting experience, including experience supervising or leading AP staff.
• Construction industry accounting experience strongly preferred.
• Experience with vendor and subcontractor invoicing, payments, and compliance requirements, including lien waivers and supporting documentation.
• Strong knowledge of invoice processing, three-way matching, account coding, vendor reconciliations, and payment controls.
• Strong leadership, communication, and interpersonal skills, with the ability to collaborate effectively across Accounting, Project Management, and Operations.
• Excellent attention to detail, accuracy, organization, and time management.
• Strong analytical and problem-solving skills, including the ability to research and resolve discrepancies.
• Ability to identify process improvements and implement effective procedures and controls.
• Proficiency in Microsoft Office, particularly Excel.
• Strong technology aptitude and ability to work across multiple accounting and construction systems.
• Experience with Oracle Textura Payment Management, Plexxis, Sage 300 CRE (Timberline), Procore, Clearstory, or similar construction accounting and payment systems is a plus.

This position description is a summary and not a complete representation of the position; the essential functions of the position may change as duties are assigned.

NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS:

In connection with your application, we collect information that identifies, reasonably relates to, or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government-issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

EQUAL OPPORTUNITY EMPLOYMENT:

Build Group provides equal employment opportunity to all employees and applicants for employment, free from unlawful discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, marital status, sexual orientation, gender identity, genetic information or any other status or condition protected by local, state or federal law. This policy applies to all terms and conditions of employment, including hiring, training, orientation, placement, discipline, promotion, transfer, position elimination, rehire, benefits, compensation, retirement and termination. As an equal opportunity employer, Build Group seeks to hire employees based solely on their qualifications and abilities.